Administrative Program Coordinator

Amentum; Pearl City (HI); Sur place; USD 130 000 - 145 000; Plein temps

Avantages offerts par ce poste

Health, dental, and vision insurance

Paid time off and holidays

Retirement benefits (401(k) matching)

Educational reimbursement

Parental leave

Employee stock purchase plan

Tax-saving options

Disability and life insurance

Pet insurance

Résumé du poste

Amentum is seeking an Administrative Program Coordinator to ensure smooth DoD program administration. You will support senior management, manage schedules, maintain filing systems, and help with budgets and travel logistics.

Ideal candidates have a Bachelor’s degree, 3+ years in defense admin, and strong communication, organization, and discretion. Top-Secret clearance with SCI eligibility is required, plus US citizenship.

Qualifications

• Bachelor’s degree or relevant experience.
• 3+ years of administrative support for DoD.
• Excellent organizational and time management skills.

Responsabilités

• Assist senior management with scheduling, meetings, and travel logistics.
• Maintain electronic and physical filing systems and ensure confidentiality.
• Serve as primary contact for inquiries and coordinate interdepartmental communication.
• Track expenses, process invoices, and assist in budget monitoring.
• Support events, conferences, and meeting logistics.
• Draft and edit correspondence, reports, and presentations.

Connaissances

Time management

Communication

Discretion & confidentiality

Organizational skills

Formation

Bachelor's degree

Master's degree (preferred)

Outils

MS Office Suite

Description du poste

Amentum has an opportunity for a highly qualified Administrative Program Coordinator to play a pivotal role in ensuring the smooth operation of program administrative functions of a DoD organization. This individual will provide comprehensive support to senior management and staff, contributing to the overall efficiency and effectiveness of operations.

Essential Responsibilities:

• Provide planning assistance to senior management and staff members, including but not limited to time management, scheduling, coordinating meetings, and travel logistics.
• Plan, organize and maintain accurate and organized electronic and physical filing systems for important documents, correspondence, reports, and other materials.
• Ensure confidentiality and security of sensitive information.
• Serve as a primary point of contact for internal and external inquiries, emails, and phone calls.
• Facilitate communication between various departments, stakeholders, and external partners as needed.
• Assist in maintaining records, databases, and spreadsheets as required.
• Track expenses, process invoices, and assist in budget monitoring and financial record-keeping tasks.
• Support the planning and execution of organizational events, conferences, and meetings.
• Coordinate logistics, such as venue bookings, catering arrangements, and audiovisual equipment setup.
• Draft, proofread, and edit correspondence, reports, and presentations as required. Ensure accuracy, consistency, and adherence to organizational standards.
• Assist in the coordination and tracking of various projects and initiatives within the organization.
• Provide administrative support to project teams as needed.
• Provide general support and assistance to other team members and departments as required.
• Maintain flexibility to handle diverse tasks and responsibilities as they arise.
• This position may require up to 20% travel CONUS and OCONUS.

Minimum Requirements:

• Bachelor’s degree or relevant experience
• At least 3 years of administrative experience supporting the Department of Defense (DoD)
• Proven experience as an administrative assistant for General Officer, Flag Officer, or Senior Executive Service, in a fast-paced environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong attention to detail and accuracy in work.
• Excellent communication skills, both written and verbal.
• Discretion and confidentiality in handling sensitive information.
• Active Top-Secret Clearance with SCI eligibility and current CI Polygraph. Note: US Citizenship is required to obtain a Top-Secret Clearance.

Preferred Qualifications:

• Master’s degree in business administration, office management, or related field.
• Experience supporting U.S. Navy Information Operations Command or Cyber Group One.

Compensation & Benefits

HIRING SALARY RANGE: $130K - $145K (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data.)

This position includes a competitive benefits package. For more detailed information on our Benefits and what it is like to work for Amentum: please visit our careers site: www.amentumcareers.com

Compensation Details:

$130,000 - $140,000

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview:

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.