Administrative Program Assistant - Office Operations

TSA Hiring Service; Dawson (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Dawson is seeking Program Assistants to keep offices organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management in a fast-paced federal environment.

The role involves handling detailed information, coordinating multiple tasks, and ensuring timely, compliant communications across teams and offices.

Qualifications

• Requires experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Familiarity with researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail orientation

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Multitasking with accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Dawson is seeking Program Assistants to keep offices organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management in a fast-paced federal environment.

The role involves handling detailed information, coordinating multiple tasks, and ensuring timely, compliant communications across teams and offices.