Administrative & Program Assistant — Flexible Scheduling

Travel Security Careers; Avoca (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Avoca, IN seeks a Program Assistant to keep offices and airport field operations organized and running smoothly. Responsibilities include coordination of daily activities, data tracking, and preparing reports while handling multiple assignments with accuracy.

The role supports finance, HR, scheduling, payroll, and other program areas, with emphasis on attention to detail and professional communication.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Communication

Data entry

Tracking

Basic analysis

Microsoft Office

Records management

Calendar management

Meeting coordination

Deadline coordination

Customer service

Professional communication

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Avoca, IN seeks a Program Assistant to keep offices and airport field operations organized and running smoothly. Responsibilities include coordination of daily activities, data tracking, and preparing reports while handling multiple assignments with accuracy.

The role supports finance, HR, scheduling, payroll, and other program areas, with emphasis on attention to detail and professional communication.