Administrative Program Assistant – Federal Ops & Data

Transportation Security Careers; Gainesville (FL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Gainesville, VA is seeking a Program Assistant to provide essential administrative support for managers and staff. The role involves coordinating daily office activities, maintaining records, and preparing reports and correspondence to keep operations on schedule.

Responsibilities include data tracking, calendar management, payroll support, and ensuring accuracy in program information.

Qualifications

• Specialized experience at the level stated in the official vacancy
• Ability to provide administrative or program support in a busy office
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Support payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with procedures

Skills

Administrative coordination

Data tracking

Scheduling

Record management

Microsoft Office

Education

College degree preferred

Tools

Microsoft Office

Spreadsheets

Databases

Job description

Transportation Security Administration (TSA) in Gainesville, VA is seeking a Program Assistant to provide essential administrative support for managers and staff. The role involves coordinating daily office activities, maintaining records, and preparing reports and correspondence to keep operations on schedule.

Responsibilities include data tracking, calendar management, payroll support, and ensuring accuracy in program information.