Administrative Professional, South Campus

Meridian Technology Center; Guthrie (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

A local educational institution in Guthrie, OK, seeks an Administrative Professional for its South Campus. The role involves greeting guests, managing training room reservations, and supporting administrative tasks. A bachelor’s degree or relevant certification is preferred, along with proficiency in Microsoft Office and strong interpersonal skills. The position demands flexibility and teamwork, with a commitment to promoting excellence and integrity in all interactions. Standard work hours are Monday to Friday, 8 a.m. to 4:30 p.m.

Qualifications

• Bachelor’s degree or appropriate certificate of training preferred.
• Must be proficient in Microsoft Office.
• High level of confidentiality required.
• Excellent professional etiquette and hospitality skills.
• Ability to work in a fast-paced environment with flexibility and accuracy.
• Must be a good team player.

Responsibilities

• Greet guests and direct phone calls.
• Schedule and reserve training rooms.
• Prepare event sheets for activities.
• Serve as a liaison for outside groups.
• Manage invoices and enroll students.
• Serve as bursar – receipting all money and preparing daily deposit.
• Enroll students utilizing the student information system. Prepare and send confirmation letters for courses.
• Check in and out materials and keys to instructors.
• Prepare and submit reports as requested by the Campus Director.
• Mail catalogs and course descriptions as requested.
• Prepare requisitions, instructor contracts, time sheets, and monthly payroll memo.
• Maintain orderly files.
• Be able to work cooperatively with other Meridian Technology Center staff as needed to professionally meet position expectations.
• Abide by all policies and procedures adopted by the MTC Board of Education.
• Promote Meridian Technology Center, its programs, and employees at every available opportunity.
• Actively support and model MTC’s Culture of Excellence by demonstrating a commitment to the Standards of Excellence, continuous improvement initiatives, collaboration, innovation, and delivering high‑quality service to students, staff, and the community.
• Live out Meridian Technology Center’s Mission, Vision, and Values in daily work and interactions. Uphold and model the values of:Relationships – Act in the best interest of othersExcellence – Deliver superior servicesInnovation – Integrate new ideas with courageIntegrity – Model honesty and trust in all we doEmpowerment – Provide the framework and resources to succeedImpact – Commit to enrich each life we touch
• Perform other duties and tasks as assigned by the Campus Director or the Executive Director of Workforce and Economic Development.

Skills

Microsoft Office proficiency

Excellent professional etiquette

Flexible and accurate

Team player

Education

Bachelor’s degree or appropriate certificate

Tools

Microsoft Office

Job description

Administrative Professional, South Campus

QUALIFICATIONS

• Bachelor’s degree or appropriate certificate of training preferred.
• Must be proficient in Microsoft Office.
• High level of confidentiality required.
• Excellent professional etiquette and hospitality skills.
• Ability to work in a fast‑paced environment with flexibility and accuracy.
• Must be a good team player.

RESPONSIBILITIES

• Greet guests, direct phone calls, and maintain a professional appearance of the South campus.
• Schedule and reserve all training rooms and event spaces as requested.
• Prepare event sheets and add them to the Meridian Technology Center Facilities Calendar for all campus activities.
• Serve as a liaison for outside groups utilizing the facility; provide approved vendor/caterer contact information, usage guidelines, confirm event details, prepare contracts, etc.
• Prepare and email invoices immediately following events. Initiate invoice as needed for training.
• Serve as bursar – receipting all money and preparing daily deposit.
• Enroll students utilizing the student information system. Prepare and send confirmation letters for courses.
• Check in and out materials and keys to instructors.
• Prepare and submit reports as requested by the Campus Director.
• Mail catalogs and course descriptions as requested.
• Prepare requisitions, instructor contracts, time sheets, and monthly payroll memo.
• Maintain orderly files.
• Be able to work cooperatively with other Meridian Technology Center staff as needed to professionally meet position expectations.
• Abide by all policies and procedures adopted by the MTC Board of Education.
• Promote Meridian Technology Center, its programs, and employees at every available opportunity.
• Actively support and model MTC’s Culture of Excellence by demonstrating a commitment to the Standards of Excellence, continuous improvement initiatives, collaboration, innovation, and delivering high‑quality service to students, staff, and the community.
• Live out Meridian Technology Center’s Mission, Vision, and Values in daily work and interactions. Uphold and model the values of:
  • Relationships – Act in the best interest of others
  • Excellence – Deliver superior services
  • Innovation – Integrate new ideas with courage
  • Integrity – Model honesty and trust in all we do
  • Empowerment – Provide the framework and resources to succeed
  • Impact – Commit to enrich each life we touch
• Perform other duties and tasks as assigned by the Campus Director or the Executive Director of Workforce and Economic Development.

PHYSICAL DEMANDS

Must be able to stand and walk for long periods of time. Must be able to lift up to 25 pounds at times. This would require the ability to push a cart, lift files, open filing cabinets and bend, sit or stand as necessary.

WORK HOURS

Monday through Friday 8 a.m. - 4:30 p.m., with a 30‑minute lunch. (Hours subject to change. Additional evening and weekend hours as needed.)

12‑month position

STANDARDS OF PERFORMANCE

The Administrative Professional, South Campus, will be evaluated on the previously listed responsibilities to determine satisfactory compliance. These evaluations will determine salary increases and career advancement possibilities.

LOCATION

Location details are not provided.

FLSA CLASSIFICATION

Non‑exempt

SALARY

Commensurate with experience.

AVAILABILITY

Immediately