Associate Superintendent, Administration and Finance

Meridian Technology Center; Stillwater (OK); On-site; USD 90,000 - 130,000; Full time

Job summary

A public educational organization in Stillwater, Oklahoma, is seeking an Associate Superintendent for Administration and Finance. This role involves overseeing financial and administrative operations, ensuring compliance with regulations, and providing leadership to finance staff. Key qualifications include at least five years of experience in finance or school administration. The position requires strong leadership skills, and the ability to manage multiple financial operations effectively. The salary is commensurate with experience, and the position is available immediately.

Qualifications

• Minimum of five years of progressively responsible administrative experience in finance, school administration, or related field required.

Responsibilities

• Provide direct supervision and leadership to Finance Department staff.
• Ensure accurate and timely maintenance of all financial records.
• Monitor revenues and expenditures across all funds.
• Oversee receipt and accounting of all activity funds.
• Direct preparation of all financial reports for internal and external stakeholders.
• Oversee claims and reimbursements from Federal, state, and other funding sources.
• Lead preparation and monitoring of operational budgets, including General and Building Funds.
• Monitor revenues and expenditures across all funds to ensure fiscal responsibility.
• Oversee payroll operations and employee contract preparation.
• Oversee student tuition reporting and IRS Form 1098-T preparation.
• Serve as liaison to external auditors and coordinate audit processes.
• Conduct or oversee internal audit procedures as necessary.
• Oversee online auction and related financial activities.

Skills

Financial management

Leadership

Administrative compliance

Organizational support

Public relations

Education

5+ years of administrative experience in finance or related field

Job description

Associate Superintendent, Administration and Finance

QUALIFICATIONS

• Minimum of five (5) years of progressively responsible administrative experience in finance, school administration, or related field required.

POSITION SUMMARY The Associate Superintendent of Administration and Finance provides executive leadership and strategic oversight for all financial and administrative operations of Meridian Technology Center. This position ensures fiscal integrity, regulatory compliance, operational efficiency, and alignment of financial practices with the organization’s mission, vision, values, and Culture of Excellence.

ESSENTIAL JOB FUNCTIONS

Financial Leadership and Oversight

1. Provide direct supervision and leadership to Finance Department staff, including the Bursar, Accounting Clerk, Accounts Payable Clerk, and Payroll Clerk.

2. Ensure accurate and timely maintenance of all financial records and transactions.

3. Monitor the receipt and deposit of funds in coordination with the Treasurer.

4. Oversee receipt and accounting of all activity funds.

5. Direct preparation of all financial reports for internal and external stakeholders.

6. Oversee claiming and reimbursement of Federal, state, and other funding sources and ensure timely payment of claims.

7. Lead preparation, administration, and monitoring of operational budgets, including General and Building Funds.

8. Monitor revenues and expenditures across all funds to ensure fiscal responsibility and compliance.

9. Oversee payroll operations and employee contract preparation.

10. Oversee student tuition reporting, including account adjustments and IRS Form 1098‑T preparation and submission.

11. Serve as primary liaison to external auditors and coordinate audit processes.

12. Conduct or oversee internal audit procedures as necessary.

13. Oversee online auction and related financial activities.

Compliance, Governance, and Risk Management

1. Maintain all insurance records, reports, and policy documentation.

2. Serve as Encumbrance Clerk and Activity Fund Custodian.

3. Serve as Minutes Clerk, supporting the Superintendent/CEO with:

• Recording official meeting minutes
• Ensuring compliance with the Oklahoma Open Meetings Act

4. Maintain working knowledge of Oklahoma school law and CareerTech regulations and support policy compliance efforts.

5. Ensure all financial and administrative processes align with applicable laws, regulations, and board policies.

Leadership, Culture, and Organizational Support

1. Conduct annual performance evaluations of supervised personnel in accordance with district policy.

2. Participate in required and role‑relevant professional development.

3. Support public relations efforts that promote organizational transparency, staff morale, and community understanding.

4. Collaborate effectively with instructors, administrators, and support staff.

5. Assist in upholding and enforcing Board of Education policies and administrative procedures.

6. Ensure timely and accurate reporting to the Superintendent and the Oklahoma Department of Career and Technology Education.

7. Promote Meridian Technology Center, its programs, and employees at all opportunities.

Culture of Excellence and Organizational Alignment

1. Actively support and model Meridian Technology Center’s Culture of Excellence.

2. Demonstrate commitment to the Standards of Excellence, continuous improvement, innovation, collaboration, and high‑quality service.

3. Consistently model and operationalize the organization’s Mission, Vision, and Values.

Organizational Values in Practice

The Associate Superintendent is expected to demonstrate and promote the organization’s core values:

• Relationships: Act in the best interest of others and foster trust.
• Excellence: Deliver superior service and results.
• Innovation: Champion new ideas and continuous improvement.
• Integrity: Model honesty, accountability, and ethical leadership.
• Empowerment: Provide tools, resources, and support for success.
• Impact: Commit to improving lives and strengthening communities.

Other Duties

Perform additional duties and responsibilities as assigned by the Superintendent/CEO.

Physical Demands

While performing the duties of this job, the employee is required to frequently communicate with staff and others and must be able to exchange accurate information when doing so. The employee is frequently required to speak, hear, walk, sit, and use hands to feel. The employee is occasionally required to stand; reach with hands and arms. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and ability to adjust focus.

Work Hours

Monday – Friday, 7:30 AM – 4:30 PM

8:00 a.m. – 5 p.m. Monday through Friday

Must be able to work outside of normally scheduled hours, including evenings and weekends, when required.

12‑month position

STANDARDS OF PERFORMANCE

The Associate Superintendent of Administration and Finance will be evaluated on the previously listed responsibilities to determine satisfactory compliance. These evaluations will determine salary increases and career advancement possibilities.

LOCATION

FLSA CLASSIFICATION

Exempt

SALARY

Commensurate with experience.

AVAILABLE

Immediately