Student Services Secretary

Indian-Capital-Technology-Center; Muskogee (OK); On-site; USD 30,000 - 42,000; Full time

Job summary

Indian Capital Technology Center in Muskogee is seeking a Student Services Secretary to support the Campus Director and the Student Services Department. The role requires a high school diploma or GED, two years secretarial experience, and strong communication skills.You will maintain attendance records, manage student files, generate reports, liaise with sending schools, instructors and parents, and handle routine office duties while coordinating with staff on timelines and priorities.

Qualifications

• High School Diploma or GED with preferred business/office training.
• Minimum of two years secretarial experience.
• Excellent human relations and communications skills.
• Proficient in Microsoft Office; typing 60 wpm.

Responsibilities

• Assist Campus Director and Student Services in the operation of student services programs.
• Maintain student attendance records and student files; generate reports.
• Communicate with sending schools, instructors and parents regarding grades and attendance.
• Prepare contracts and invoices; perform word processing and copying of materials.
• Answer phones and handle daily office routines; manage supplies and records.

Skills

Secretarial experience

Public communication

Word processing

60 wpm typing

Education

High School Diploma or GED

Business/Office training preferred

Tools

Microsoft Office

Excel

PowerSchool

Database basics

Job description

Location: ICTC - Muskogee Campus

Date Posted: 8/24/2026

Date Available: ASAP

District No. 4

JOB DESCRIPTION

POSITION: Student Services Secretary

RESPONSIBLE TO: Campus Director

EDUCATION: High School Diploma or GED, Prefer Business and Office Training.

CERTIFICATION: Not required.

EXPERIENCE: Minimum of two years of secretarial experience. Successful experience communicating with the public in person and via telephone.

SKILLS: Excellent human relations and communications skills including telephone skills. Ability to perform responsibilities on own initiative with minimal supervision including planning, executing and completing assignments in a timely manner while managing multiple priorities.

Skills in proofing and word processing as well as ability to compose and prepare correctly written communications.

Proficient in microcomputer applications in word processing, spreadsheet and database with competence in, Microsoft Office, Excel, US Integration, PowerSchool preferred. Keyboarding skills of at least 60 wpm with minimum errors. Good math skills and record administration.

FUNCTIONS: To assist the Campus Director and Student Services in the operation of student services programs, and other duties related to effectively operating the Student Services Department. Maintain student attendance records, maintain student files, generation of reports, communicate with sending schools, instructors and parents regarding student grades and attendance.

OTHER: Mature, responsible, discreet, excellent attendance and loyal. Travel, in and/or out of state may be required for training in software applications or other skills development.

DEPENDABILITY: Punctual and regular attendance following a designated work schedule. Must be able to work extended hours and additional days/evenings as required by position responsibilities.

PHYSICAL/MENTAL

STANDARDS: Ability to read, comprehend and evaluate varied documents. Ability to stand for long periods of time and to move around the office area. Requires stooping, bending, and pulling. Requires lifting, handling, and carrying of such articles as books, manuals, files, and job related items. Ability to lift 30 pounds from floor to a four-foot level.

EMOTIONAL EFFORT: Moderate to extreme. Frequent deadlines requiring concentrated effort and overtime work.Must be a self-starter. Must have ability to prioritize time.

ESSENTIAL JOB FUNCTIONS

• Establish and maintain a good working relationship with all employees of Indian Capital Technology Center.
• Assist internal and external clients as appropriate.
• Responsible for answering phone and daily office routines.
• Perform word processing, formatting, and copying of materials.
• Assist with accurate preparation of required reports and forms using a personal computer.
• Assist with daily office routine.
• Communicate with prospective clients concerning services.
• Maintain and store confidential files, records, textbooks, and supplies.
• Maintain appearance of office area.
• Answer and direct telephone calls.
• Prepare and turn in orders for supplies and materials as needed.
• Reproduce, collate, assemble, and distribute finished materials.Assist with set up and maintenance of project files as needed.
• Prepare contracts and invoices.
• Perform word processing of correspondence for staff members.
• Participate in the Performance Appraisal Review process with the Coordinator of the Student Services Department.
• Greet students and patrons in professional manner.
• Organize and maintain student records: Career plans, IEP's, Applications.
• Organize and maintain sending school information.Perform duties in a professional and discreet manner.

It is expected for employee to be on time each workday as this is essential to the employee's job.

Other jobs/tasks as described and requested by administrator.

LENGTH OF CONTRACT

CONTRACT: Twelve (12) months.

SUPPORT

Assist with tours and marketing efforts as needed.

EXTERNAL RELATIONS

Promote a positive community image of Student Services Department by providing information to community groups and assist students and patrons as needed.

RELATIONSHIPS

INTERNAL: Build a harmonious rapport and work cooperatively with all personnel while achieving the duties, responsibilities, and objectives of the job.

PROFESSIONAL DEVELOPMENT

Maintain communication between campus sites and Student Services. Assist campus administrators and instructors in maintaining information and services related to students. Participate in professional development workshops to improve knowledge and skills related to the position. Note: Travel in or out of state may be required for professional development.

PERSONNEL

Participate in an annual evaluation of his or her performance with the Campus Director. Submit all personal absence and travel expenditure requests for the approval of the Campus Director.

OTHER JOB FUNCTIONS

Maintain and enhance professional competence through participation in professional activities. Perform such other tasks, assume such other duties, and exercise such other authority as may be required or conferred by the Campus Director.

Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status.