Administrative Professional Apogee Engineering, LLC

Cosmotek College; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Cosmotek College is hiring an Administrative Professional to support the United States Space Force in Los Angeles, CA. This full-time position requires a US citizenship and a Secret level security clearance. Responsibilities include administrative support, managing calendars, and overseeing travel arrangements. Candidates should have a minimum of 7 years of experience in administrative roles within the DoD, and a Bachelor's degree is preferred. This role plays a crucial part in assisting the effective management of space systems program activities.

Qualifications

• Must be a US citizen.
• Must possess and maintain a minimum of a Secret level clearance at time of application.
• 7 years related experience providing administrative support to DoD customers.

Responsibilities

• Serve as the primary point of contact for HR and administrative support.
• Manage leadership calendars and meeting schedules.
• Track and disseminate tasks from email and task management systems.
• Support personnel database updates and timekeeping functions.

Skills

Organization skills

Communication

Microsoft Office Suite

Education

High School Diploma

Bachelor's degree (preferred)

Tools

Automated Time Attendance and Production System (ATAAPS)

Defense Travel System (DTS)

Job description

Full job description

Apogee has an exciting opportunity for an Administrative Professional, Journeymen in Support of the United States Space Force; Space Systems Command (SSC). This Task Order (TO) provides the MilComm & PNT Directorate with a broad range of acquisition capabilities to execute effective and responsive integrated program management of space-related research, development, production, operations and maintenance, and lifecycle acquisition activities. In execution of the requirements within this PWS, outputs may take the form of, but are not limited to information, expertise, alternatives, analyses, evaluations, processes to eliminate waste, standardizing best practices, reducing cycle times/cost of doing business, and/or recommendations to complement the Government’s organic resources in accomplishing its mission. This is a full‑time role at Los Angeles AFB, Los Angeles, CA.

****Contingent Upon Contract Award****

Responsibilities

• Serve as the primary point of contact for Human Resources, personnel, and administrative support across 3‑letter and 4‑letter organizations, including direct support to the PEO Front Office.
• Coordinate and interface with Mission Services (SSC/CGO), providing technical guidance to leadership and staff on HR, personnel, and administrative processes.
• Manage leadership calendars, organizational battle rhythm, meeting schedules, and activity synchronization using Microsoft Office Suite.

Information Management

• Track, analyze, and disseminate tasks from email, organizational inboxes, and task management systems; ensure timely coordination and submission of required actions.
• Review, edit, consolidate, and obtain approvals for personnel packages (performance reports, feedbacks, promotions, awards, training, DAG tasks, etc.).
• Serve as Records Custodian, maintaining file plans in AFRIMS and coordinating with the Functional Area Records Manager to support inspections and resolve discrepancies.

Personnel Management & Office Administration

• Support personnel database updates, employee add/delete actions, and timekeeping functions in the Automated Time Attendance and Production System (ATAAPS).
• Provide comprehensive administrative support, including creating reports and briefings, reviewing staff packages, answering phones, managing conference rooms, scheduling meetings, supporting in/out‑processing, managing mail, updating recall rosters, and tracking personnel actions.
• Participate in Government‑directed OSS functional meetings and weekly tag‑ups.

Defense Travel System (DTS) Execution

• Serve as Travel Clerk, managing all traveler support functions such as booking transportation and lodging, preparing itineraries, and assisting with voucher completion.
• Prepare, correct, and process DTS orders and vouchers; update traveler profiles; and provide guidance on travel regulations and policy updates.
• Monitor DTS system performance, report issues within required timeframes, and provide timely responses to travel‑related inquiries, including urgent same‑day support.
• Reconcile DTS data monthly and support DTS in/out‑processing for assigned personnel.
• Act as focal point for Government Travel Card (GTC), Controlled Spend Accounts (CSA), or equivalent programs; assist travelers with card issues, provide training, and communicate policy changes.
• Maintain documentation of all travel‑related activities and support actions.

Qualifications

Minimum Experience

• Citizenship: Must be a US citizen
• Clearance: Must possess and maintain a minimum of a Secret level clearance at time of application
• Education: High School Diploma
• Years of Experience: 7 years related experience providing administrative support to DoD customers

Preferred Qualifications

• Education: Bachelors degree
• Years of Experience: 3 years related experience providing administrative support to DoD customers