Administrative Professional - Journeyman

Kinsley Power Systems; Arlington, Northern (VA, KY); Hybrid; USD 96,000 - 106,000; Full time

Job summary

Kinsley Power Systems is seeking an Administrative Professional Journeyman to support SAF/CDM Special Access Program Central Office (AAZ) onsite in Arlington, VA. The role includes travel coordination, timekeeping, records management, and training administration, with exposure to Generative AI tools.

Requirements include a BA/BS and at least five years of related experience, including four years supporting a DoW component. TS/SCI clearance is required.

Qualifications

• Five or more years of related work experience.
• Experience supporting a DoD component.
• Administrative support including travel coordination for DoW personnel.
• Experience processing travel via DTS with financial support.
• Experience with training management, timekeeping, and records management.
• Strong verbal and written communication and customer service skills.
• Experience with office management and general administrative duties.

Responsibilities

• Provide day-to-day administrative support for SAF/CDM Special Access Program Central Office (AAZ).
• Manage travel, purchase cards, timekeeping, in- and out-processing, training management, and records.
• Coordinate education, training, and certification programs for personnel.
• Review SF182 forms and track training requirements for staff.
• Maintain appointment orders, rosters, and internal SOPs.
• Draft and maintain SOPs and content on knowledge management sites.
• Serve as focal point for conference hosting coordination and office workflows.
• Use government Generative AI tools to accelerate tasks and improve efficiency.
• Research policies to implement operating instructions and processes.

Skills

Administrative support

Travel coordination

DoD/DoW experience

Communication skills

Timekeeping/records mgmt

Education

BA/BS in relevant field

Job description

Location:

Arlington, VA (Pentagon)(Onsite)

Clearance:

TS/SCI

Education:

BA/BS (pr an AA/AS plus an additional 4 years of work-related experience)

Salary Range: $96 - 106k

Outcomes:

The successful candidate is expected to accomplish the following outcomes during the first year in the position:

• Formally track all tasks, to include assigned by, suspense, status, and comments on all assigned tasks through completion and be prepared to brief upon request.
• Develop digital continuity folders and files that include standard operating procedures, workflows and POC lists to accomplish all tasks.
• Create 2-3 products beyond the client’s requirements that positively impact the client to either increase efficiency, effectiveness, or innovation.
• Establish foundation in AI/ML skills and contribute to AI/ML operationalization and modernization goals and objectives.
• Master position tasks within 60 days and exceed requirements within 90 days.
• Use government provided Generative AI tools on a day-to-day basis to accelerate tasks, research, documentation, analysis, planning, reporting, and problem solving.
• Make recommendations on process improvements and practices that improve quality, speed and/or efficiency.

Responsibilities:

The Administrative Professional Journeyman supports the Secretary of the Air Force - Concepts, Development, and Management Office (SAF/CDM) Special Access Program Central Office(AAZ).

The Administrative Professional will provide direct day-to-day administrative support in the areas of travel, Government purchase and travel card, timekeeping, in- and out-processing, training management, records management, internal office administrative workflow management, and supply/logistical office support.

Per PSW section 1.3.10.3 SAF/OC Administrative Support responsibilities include but are not limited to:

• Manage and track all taskers via the Task management Tool (TMT) and the Correspondence and Task Management System (CTAMS).
• Conduct review of DTS travel requests for compliance, completeness, and timeliness.
• Manage in- and out-processing to ensure both checklists are current, available, and coordinated on a recurring basis with mission essential functional areas.
• Serve as the focal point for proper in/out-processing completion.
• Coordinate, monitor, and track optional and mandatory personnel education, training, and certification programs.
• Review and process SF182 Forms to track individual training requirements for CDM/AAZ staff.
• Track, monitor, administer, and report mandatory organizational training for all personnel.
• Maintain appointment orders and roster of Unit Safety Representatives.
• Serve as the focal point for all conference hosting coordination.
• Draft and maintain AAZ internal SOPs and processes.
• Maintain AAZ content on DoD/Air Force and/or knowledge management sites.
• Ensure administrative support (in the above areas) to geographically separated personnel, as directed or required.
• Use government provided Generative AI tools on a day-to-day basis to accelerate tasks, research, documentation, analysis, planning, reporting, and problem solving. Make recommendations on process improvements and practices that improve quality, speed and/or efficiency.
• Research policies, regulations, and procedures to formulate, coordinate, and implement organizational Operating Instructions and processes.

Qualifications:

The candidate must have the following qualifications:

• Minimum of five (5) years of work-related experience.
• Of those 5 years, at least four (4) years of work-related experience supporting a DoW component.
• Experience providing administrative assistance, including travel coordination for DoW personnel.
• Experience processing travel via the DTS providing accounting/financial support to DoW customers.
• Experience with training management, timekeeping, and records management.
• Experience providing administrative support, including functional expertise for office management.
• Good verbal and written communications skills.
• Good customer service skills.

The following qualifications are desired:

• Experience supporting Special Access Programs (SAP).
• Knowledgeable and skilled at applying Generative AI

Travel:

Some travel to the National Capital Region may be required.