Columbus - Administrative Professional 3 - PN: 20068101

State of Ohio; Columbus (OH); On-site; USD 55,000 - 72,000; Full time

Benefits offered by this job

Paid time off

Public retirement systems

Health benefits

Job summary

The State of Ohio’s Workers' Compensation agency in Columbus seeks an Administrative Professional 3 to provide high-level administrative support to the Director of Safety Grants & Rebates. This on-site role coordinates workflows, prepares materials, tracks deadlines, and maintains organized documentation across multiple programs.

Flex-time options exist within the core hours of 8:00am–5:00pm, with an on-site work location in the William Green Building.

Qualifications

• 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications; 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2, 16872.

Responsibilities

• Provides comprehensive administrative support to the Director of Safety Grants & Rebates, handling non-routine tasks across the Safety Grant Programs, WSIC, and Safety Council Program.
• Coordinates section workflows by organizing program tasks, routing assignments, tracking deadlines and documentation, and aligning workstreams to keep projects and deliverables on schedule.
• Interprets and applies BWC policies to resolve administrative matters while preparing, editing, and reviewing correspondence, reports, presentations, and meeting materials for accuracy and consistency.
• Facilitates communication and information flow between the Director and internal/external stakeholders, relaying decisions, tracking commitments, and providing timely updates.
• Coordinates calendars for the director and the section, meetings, and section logistics, preparing agendas and materials, recording notes, following up on resulting action items and maintaining organized section documentation.

Skills

Administrative Support/Services

Microsoft Office

Keyboarding

Tools

Microsoft Office

Job description

Job Description - Columbus - Administrative Professional 3 - PN: 20068101 (260006X7)

Organization

Workers' Compensation

Agency Contact

Matthew Palte - HCM Sr. Analyst: [e-mail]

Work Location

William Green Building 30 West Spring Street Columbus 43215-2256

Primary Location

United States of America - OHIO - Franklin County - Columbus

Compensation : $26.54 - $34.53

Schedule

Full-time

Work Hours : 40

Union : OCSEA

Primary Job Skill : Administrative Support/Services

Technical Skills : Administrative support/services

Professional Skills : Analyzation, Ethics and Values, Strategic Thinking, Written Communication

Agency Overview

A Little About Us:

With roughly 1,500 employees in seven offices across Ohio, BWC is the state agency that cares for Ohio workers by promoting a culture of safety at work and at home and ensuring quality medical and pharmacy care is provided to injured workers. For Ohio employers, we provide insurance policies to cover workplace injuries and safety and wellness services to prevent injuries.

Our Culture

Our Culture:

BWC is a dynamic organization that offers career opportunities across many different disciplines. BWC strives to maintain an inclusive workplace. We begin by being an equal opportunity employer. Employees can participate in and lead employee work groups, participate in on-line forums and learn about how different perspectives can improve leadership skills.

Our Vision

Our Vision:

To transform BWC into an agile organization driven by customer success.

Our Mission

Our Mission:

To deliver consistently excellent experiences for each BWC customer every day.

Our Core Values

Our Core Values:

One Agency, Personal Connection, Innovative Leadership, Relentless Excellence.

Job Description

BWC’s core hours of operation are Monday-Friday from 8:00am to 5:00pm, however, daily start/end times may vary based on operational need across BWC departments. Most positions perform work on-site at one of BWC’s seven offices across the state. BWC offers flex-time work schedules that allow an employee to start the day as early as 7:00am or as late as 8:30am. Flex-time schedules are based on operational need and require supervisor approval.

What Our Employees Have to Say:

• BWC has been a great place to work as it has provided opportunities for growth that were lacking in my previous place of work.
• I have worked at several state agencies and BWC is the best place to work.
• Best place to work in the state and with a sense of family and support.
• I love the work culture, helpfulness, and acceptance I've been embraced with at BWC.
• I continue to be impressed with the career longevity of our employees, their level of dedication to service, pride in their work, and vast experience. It really speaks to our mission and why people join BWC and then retire from BWC.

What You’ll Be Doing:

• Provides comprehensive administrative support to the Director of Safety Grants & Rebates, handling non‑routine tasks across the Safety Grant Programs, WSIC, and Safety Council Program.
• Coordinates section workflows by organizing program tasks, routing assignments, tracking deadlines and documentation, and aligning workstreams to keep projects and deliverables on schedule.
• Interprets and applies BWC policies to resolve administrative matters while preparing, editing, and reviewing correspondence, reports, presentations, and meeting materials for accuracy and consistency.
• Facilitates communication and information flow between the Director and internal/external stakeholders, relaying decisions, tracking commitments, and providing timely updates.
• Coordinates calendars for the director and the section, meetings, and section logistics, preparing agendas and materials, recording notes, following up on resulting action items and maintaining organized section documentation.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) &Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2, 16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

Major Worker Characteristics:

Knowledge of: English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*; BWC and Office of Safety Services organizational structure, policies & procedures*; general knowledge of Safety Grants & Rebates Section programs and knowledge of applicable administrative processes.*

Skill in: keyboarding; business office software applications (e.g., Microsoft Office applications); preparation & formatting of correspondence, reports, spreadsheets & presentations; operation of personal computer & office equipment; applicable BWC administrative & program systems*.

Ability to: deal with problems involving several variables within familiar context; apply principles to solve practical problems; interpret written & oral instructions; independently organize & prioritize multiple assignments; maintain confidentiality; track deadlines & follow-up actions; compile & summarize information; prepare business correspondence; coordinate meetings & schedules; assess questions & provide appropriate information or referral; communicate effectively with management, staff & external stakeholders.

(*) developed after employment

Supplemental Information

EEO & ADA Statement: The State of Ohio is an Equal Employment Opportunity Employer and prohibits discrimination and harassment of applicants or employees due to protected classes as defined in applicable federal law, state law, and any effective executive order.

The Ohio Bureau of Workers' Compensation is committed to providing access and reasonable accommodation in its employment opportunities pursuant to the Americans with Disabilities Act and other applicable laws. To request reasonable accommodations related to disability, pregnancy, or religion, please contact the ADA mailbox [e-mail].

BWC OCSEA Selection Rights: This position shall be filled in accordance with the provisions of the OCSEA Collective Bargaining Agreement. BWC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position.

Salary Information: Hourly wage is expected to be paid at step 1 of the pay range associated with the position for candidates who are new employees of the state. Current employees of the state will be placed in the appropriate step based on any applicable union contract and/or requirements of the Ohio Revised Code.

Educational Transcripts: For any educational achievements to be considered during the screening process, you must at least attach an unofficial transcript that details the coursework you have completed.

All applicants must submit an Ohio Civil Service Application using the online Ohio Hiring Management System. Paper applications will not be accepted.

Background Check: Prior to an offer of employment , the final applicant will be required to sign a background check authorization form and undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position.

ADA Statement: Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace: The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.