Administrative Professional

Lamwork; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

Lamwork is seeking an Administrative Professional to ensure smooth operations by managing schedules, records, and correspondence on a daily basis. This role includes coordinating meetings, processing invoices, and improving workflow efficiency.

The ideal candidate will have strong skills in Microsoft Office and SharePoint, attention to detail, and excellent communication abilities. Join Lamwork to be a part of a dynamic team focused on administrative excellence.

Qualifications

• Proficient in Microsoft Office Suite and SharePoint Administration.
• Ability to manage physical and electronic filing systems effectively.
• Experience with invoicing and vendor communication.

Responsibilities

• Coordinate executive calendars and meeting logistics.
• Manage records and ensure accurate retention and version control.
• Prepare correspondence and operational documentation.
• Oversee invoice processing and expense tracking.
• Analyze workflow bottlenecks and recommend process improvements.

Skills

Microsoft Office Suite

SharePoint Administration

Records and Document Management Systems

Calendar and Scheduling Software

Attention to Detail

Time Management

Discretion

Communication

Adaptability

Job description

An Administrative Professional keeps business operations moving by handling the organizational backbone that departments rely on, from records control and scheduling to correspondence management and workflow documentation. Day to day, this person coordinates meetings, processes invoices, maintains filing systems, supports travel logistics, and communicates with both internal teams and outside vendors.

Key Responsibilities

• Coordinate executive calendars, meeting logistics, and conference room arrangements to keep daily schedules on track and conflict‑free.
• Manage records across both physical and electronic filing systems, ensuring accurate retention, version control, and timely document retrieval.
• Prepare correspondence, reports, presentations, and operational documentation aligned with internal formatting and compliance standards.
• Oversee invoice processing, expense tracking, and vendor communication to support accurate financial documentation and smooth procurement activities.
• Analyze workflow bottlenecks and recommend process improvements, including updated SOPs and standardized templates, to strengthen administrative efficiency.

Required Skills

• Hard Skills: Microsoft Office Suite, SharePoint Administration, Records and Document Management Systems, Calendar and Scheduling Software, Database Entry and Maintenance
• Soft Skills: Attention to Detail, Time Management, Discretion, Communication, Adaptability