Administrative Pro for a Fast-Growth Tech Startup

ZMANA Smart Security Solutions

Honolulu (HI)

On-site

USD 42,000 - 66,000

Full time

5 days ago

Be an early applicant

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Health coverage

Paid time off

401(k) plan

Growth opportunities

Job summary

ZMANA is a fast-growing smart security startup based in Kaka’ako, O’ahu, delivering intelligent security and automation systems for homes and businesses. We’re seeking an organized, proactive Office Administrator to support daily operations and keep the office running smoothly.

You will handle front-desk communications, scheduling, document management, and cross-team coordination while supporting our CEO and leadership.

Qualifications

Strong verbal and written communication skills.
Excellent organizational abilities with attention to detail.
Customer-service oriented with a positive attitude.
Comfort with Macs and cloud-based tools.
Experience with QuickBooks Online and Salesforce preferred but not required.
Bachelor's degree or equivalent experience required.
Startup environment adaptability and learning speed.

Responsibilities

Serve as the first point of contact for customers via phone and email.
Confirm and prepare for the next day's appointments and technician schedules.
Organize paperwork and digital files across Google Drive and affiliated businesses.
Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives.
Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce.
Process RMAs and create accounts for new installations.
Maintain inventory of office supplies and reorder as needed.
Schedule vehicle safety checks and maintenance appointments.
Create and manage internal folders and documentation (e.g., KTO install folders).
Support Leadership and Executive Admin in high-priority operational projects.
Assist in vendor coordination, document management, and general office operations.