Executive Admin at ZMANA Honolulu, HI

ZMANA; Honolulu (HI); On-site; USD 24,796 - 34,440; Full time

Benefits offered by this job

Full benefits

Medical insurance

Dental insurance

Vacation

Paid time off

401k

Job summary

ZMANA in Honolulu, HI is seeking a full-time Executive Admin to support the CEO with a variety of administrative tasks. The role requires being highly organized, tech‑savvy, and capable of managing multiple projects across vendors, reports, and office operations.

Ideal candidates have 3–5 years of relevant experience, strong communication skills, and comfort with cloud tools (Google/Office) and QuickBooks Online or Salesforce. Includes full benefits and 401k.

Qualifications

• Bachelor’s degree or 5 years of experience.
• 3 to 5 years minimum of relevant job experience.
• Must be detail oriented and highly organized.
• Strong knowledge of computers (Macs), business applications and cloud‑based systems.

Responsibilities

• Work closely with the CEO on a wide variety of administrative functions.
• Manage filing and organizing paperwork for the company and LLCs; organize paperwork and shared drives.
• Assist CEO in managing vendors and create reports for utilities and suppliers using QuickBooks Online and Salesforce.
• Track marketing projects, inventory and assess future needs for hardware, software and office supplies.
• Assist with management of a newly formed 501(c)(3) organization.

Job description

Executive Admin job at ZMANA. Honolulu, HI.

Who we are:

ZMANA is a start-up in the quickly growing Smart Technology industry who is looking for a full-time Executive Admin in Kakaako.

Who you are:

Are you ready to make a difference and help our customers? You are a driven, energetic person who is excited about all things technology. You are super organized with impeccable verbal and written communication skills, a strong ability to multi‑task with a friendly demeanor. You are detail oriented, self‑starter and enjoy working on a multitude of different tasks that you will own and report on effectively.

Responsibilities:

Work closely with our CEO and other team members on a wide variety of administrative functions. Specific tasks in this role include:

• Manage filing and organizing of paperwork for ZMANA and other small business entities, work closely with the CEO to manage their personal LLCs and organize paperwork and shared drives where data is stored (Google Drive).
• Assist CEO in managing vendors, help create reports for building utilities and suppliers that show relevant info such as billing, licensing, usage, using Quickbooks Online, and Salesforce.
• Track marketing projects, inventory and assess future needs for computer hardware, software and general office supplies.
• Assist the CEO with management of a newly formed 501(c)(3) organization that was created to help families on the island.

Knowledge and Skills:

• Must possess a positive, energetic attitude.
• Must be detail oriented and highly organized.
• Must have a strong knowledge of computers (Macs), business applications and cloud‑based systems; Salesforce is a huge plus.
• Must have experience with Quickbooks Online, Google or MS tools (Office Suite, Gmail, etc.).
• Excellent interpersonal skills and customer service skills.
• All systems are custom designed for each customer; applicants should be able to adjust to a changing environment and communicate professionally with the customer.
• This job involves working in an office environment with flexibility on times of day.
• Bachelor’s degree or 5 years of experience.
• 3 to 5 years minimum of relevant job experience.
• Ability to learn and adapt quickly to changing technology.

This role pays $18–$25 an hour depending on experience.

This is a full time position, full benefits, medical, dental, vacation, paid time off and 401k are included.