Executive Admin | Support CEO in Fast-Tech Startup Honolulu

ZMANA; Honolulu (HI); On-site; USD 24,796 - 34,440; Full time

Benefits offered by this job

Full benefits

Medical insurance

Dental insurance

Vacation

Paid time off

401k

Job summary

ZMANA in Honolulu, HI is seeking a full-time Executive Admin to support the CEO with a variety of administrative tasks. The role requires being highly organized, tech‑savvy, and capable of managing multiple projects across vendors, reports, and office operations.

Ideal candidates have 3–5 years of relevant experience, strong communication skills, and comfort with cloud tools (Google/Office) and QuickBooks Online or Salesforce. Includes full benefits and 401k.

Qualifications

• Bachelor’s degree or 5 years of experience.
• 3 to 5 years minimum of relevant job experience.
• Must be detail oriented and highly organized.
• Strong knowledge of computers (Macs), business applications and cloud‑based systems.

Responsibilities

• Work closely with the CEO on a wide variety of administrative functions.
• Manage filing and organizing paperwork for the company and LLCs; organize paperwork and shared drives.
• Assist CEO in managing vendors and create reports for utilities and suppliers using QuickBooks Online and Salesforce.
• Track marketing projects, inventory and assess future needs for hardware, software and office supplies.
• Assist with management of a newly formed 501(c)(3) organization.

Job description

ZMANA in Honolulu, HI is seeking a full-time Executive Admin to support the CEO with a variety of administrative tasks. The role requires being highly organized, tech‑savvy, and capable of managing multiple projects across vendors, reports, and office operations.

Ideal candidates have 3–5 years of relevant experience, strong communication skills, and comfort with cloud tools (Google/Office) and QuickBooks Online or Salesforce. Includes full benefits and 401k.