Office Experience & Operations Lead

Zip Security, Inc.; New York, Northern (NY, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Health benefits from day one

401(k) plan

Monthly wellness stipend

Family-building benefits

Autonomy & growth

Job summary

Zip Security, Inc. seeks an Office Manager to own the NYC office operations, ensuring a welcoming, high-functioning workplace. You will manage supplies, deliveries, vendor relations, and onboarding logistics to keep the office running smoothly.

You will coordinate team meals, meetings, and events, while building scalable processes. This hands-on role requires a hospitality mindset and a proactive approach to keep the space organized and inviting for employees and visitors.

Qualifications

• 2–4 years of office management or similar experience.
• Experience owning day-to-day operations in a fast-paced startup environment.
• Highly organized, proactive, detail-oriented.
• Hospitality-minded, eager to create a great in-office experience.
• Strong written and verbal communication; able to work with vendors and guests.
• Comfort juggling priorities with minimal supervision.
• Willing to be hands-on in NYC office regularly.

Responsibilities

• Own day-to-day operations and overall NYC office experience.
• Keep the office stocked and running smoothly, from snacks to supplies.
• Coordinate deliveries, facilities requests, and workplace needs.
• Manage office vendors and building relationships.
• Create a smooth first-day experience for new hires, desk setup and onboarding.
• Coordinate team meals, meetings, celebrations, and events.
• Build simple, repeatable office processes to scale with the team.

Skills

Office management

Hospitality mindset

Communication skills

Event coordination

Job description

Zip Security, Inc. seeks an Office Manager to own the NYC office operations, ensuring a welcoming, high-functioning workplace. You will manage supplies, deliveries, vendor relations, and onboarding logistics to keep the office running smoothly.

You will coordinate team meals, meetings, and events, while building scalable processes. This hands-on role requires a hospitality mindset and a proactive approach to keep the space organized and inviting for employees and visitors.