Administrative & Personnel Coordinator – Dean's Office

Washington State University; Pullman (WA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid sick and vacation leave

Paid holidays

Medical, dental, life and disability保险

Retirement

Deferred compensation

Training and development

Employee tuition waiver

Job summary

Washington State University seeks a detail-oriented Administrative Assistant 3 to support the Dean's Office of the Voiland College of Engineering and Architecture. You will coordinate personnel actions, onboarding, payroll, and Workday transactions, ensuring accurate records and compliance across departments.

This full-time position requires strong communication and organizational skills, with a focus on supporting faculty, staff, students, and external partners.

Qualifications

• High school diploma or equivalent and three years of clerical/administrative experience, or an Associate’s degree with one year of Administrative Assistant 2 experience, or two years as Administrative Assistant 1.
• Strong computer skills and proficiency with Microsoft Office Suite.
• Excellent written and oral communication skills.
• Experience maintaining hardcopy and electronic records/files.

Responsibilities

• Coordinate personnel actions, recruitment and onboarding activities.
• Support payroll and timekeeping processes and position management functions.
• Serve as a resource on employment procedures and university policies.
• Manage Workday transactions and ensure accuracy of personnel records, payroll data, and employment documentation.
• Support workforce planning and employee development initiatives.

Skills

Microsoft Office

Communication skills

Records management

Interpersonal skills

Education

High school diploma or equivalent

Associate’s degree in business administration or related field

Job description

Washington State University seeks a detail-oriented Administrative Assistant 3 to support the Dean's Office of the Voiland College of Engineering and Architecture. You will coordinate personnel actions, onboarding, payroll, and Workday transactions, ensuring accurate records and compliance across departments.

This full-time position requires strong communication and organizational skills, with a focus on supporting faculty, staff, students, and external partners.