Dean's Office Administrative Coordinator

Stubblefield Institute; Shepherdstown (WV); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

13 paid holidays

15 days annual leave

18 sick days per year

Health insurance

401(a) retirement savings with match

Tuition waivers for employees and deps

Job summary

Shepherd University is seeking an administrative support specialist to assist the College Dean and senior managers. The role emphasizes confidentiality, attention to detail, and efficient handling of requests, scheduling, and communications.

A minimum of two years' relevant experience is expected, with strong skills in Outlook/Teams and budget maintenance. Responsibilities include coordinating meetings, processing documents, and supporting HR processes for student employees.

Qualifications

• Basic knowledge gained through up to 18 months of education or training beyond high school.
• Over two years of relevant experience.
• Experience with printers, scanners, and computers.
• Excellent oral and written communication skills.
• Strong organizational and decision making abilities.
• Equivalent combination of experience and training may be considered.

Responsibilities

• Manage administrative requests and queries from supervisor and senior managers.
• Organize and schedule meetings using Outlook and Teams.
• Answer and direct telephone calls.
• Distribute emails, memos, forms, and other written correspondence.
• Assist with typing, proofreading, and distribution of reports and documents.
• Develop and maintain standard office operating procedures and policies.
• Maintain and reconcile budgets and related transactions; manage grant and Pcard activity.
• Provide general support to visitors including students, parents, faculty and staff.
• Attend college meetings and take minutes as requested.
• Maintain departmental databases and web pages as assigned by supervisor.

Skills

Experience

Printers & scanners

Communication skills

Organizational skills

Confidentiality

Education

Business/technical training

Tools

Outlook

Teams

Job description

Shepherd University is seeking an administrative support specialist to assist the College Dean and senior managers. The role emphasizes confidentiality, attention to detail, and efficient handling of requests, scheduling, and communications.

A minimum of two years' relevant experience is expected, with strong skills in Outlook/Teams and budget maintenance. Responsibilities include coordinating meetings, processing documents, and supporting HR processes for student employees.