VCEA Personnel Assistant

Washington State University; Pullman (WA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid sick and vacation leave

Paid holidays

Medical, dental, life and disability保险

Retirement

Deferred compensation

Training and development

Employee tuition waiver

Job summary

Washington State University seeks a detail-oriented Administrative Assistant 3 to support the Dean's Office of the Voiland College of Engineering and Architecture. You will coordinate personnel actions, onboarding, payroll, and Workday transactions, ensuring accurate records and compliance across departments.

This full-time position requires strong communication and organizational skills, with a focus on supporting faculty, staff, students, and external partners.

Qualifications

• High school diploma or equivalent and three years of clerical/administrative experience, or an Associate’s degree with one year of Administrative Assistant 2 experience, or two years as Administrative Assistant 1.
• Strong computer skills and proficiency with Microsoft Office Suite.
• Excellent written and oral communication skills.
• Experience maintaining hardcopy and electronic records/files.

Responsibilities

• Coordinate personnel actions, recruitment and onboarding activities.
• Support payroll and timekeeping processes and position management functions.
• Serve as a resource on employment procedures and university policies.
• Manage Workday transactions and ensure accuracy of personnel records, payroll data, and employment documentation.
• Support workforce planning and employee development initiatives.

Skills

Microsoft Office

Communication skills

Records management

Interpersonal skills

Education

High school diploma or equivalent

Associate’s degree in business administration or related field

Job description

Online applications must be received before 11:59pm on: September 7, 2026. If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s): 105G-YN_CS_NPS - Administrative Assistant 3. Business Title: VCEA Personnel Assistant. Employee Type: Classified.

Position Details: The Opportunity:

The Voiland College of Engineering and Architecture (VCEA) supports innovative education, research, and industry partnerships that prepare students to solve complex real-world challenges. The Personnel Assistant plays a key role within the Dean’s Office, providing administrative support that helps advance college operations, development activities, personnel processes, and special initiatives. As the Personnel Assistant in the VCEA Dean's office, you will provide professional-level support to the Director of Administrative Services. You will help ensure the efficient operation of the Dean’s Office by coordinating projects, supporting personnel activities, and contributing to initiatives that serve faculty, staff, students, donors, and external partners. In this role, you will provide support to the VCEA by coordinating personnel actions, recruitment and onboarding activities, payroll and timekeeping processes, and position management functions. You will serve as a key resource for managers and employees on employment procedures, university policies, and Workday transactions. Additionally, you will ensure the accuracy, compliance, and integrity of personnel records, payroll data, position information, and employment documentation while supporting workforce planning, employee development, and organizational objectives.

This is a full time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $4,004 to $5,376 | Range 44 (Step A-M) | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits:

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation, optional supplemental retirement accounts
• training and development
• employee tuition waiver
• For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications:

• High school diploma or equivalent AND three (3) years of clerical, office or administrative experience, OR an Associate’s degree in business administration, public administration, or a closely related field may substitute for experience, AND one (1) year of experience as an Administrative Assistant 2 or two (2) years as an Administrative Assistant 1, OR equivalent education/experience.
• Strong computer skills and proficiency with Microsoft Office Suite.
• Excellent communication skills, both written and oral.
• Demonstrated ability to interact effectively with persons of varying levels of responsibility and experience.
• Experience maintaining hardcopy and electronic records/files.

Preferred Qualifications:

• Extreme attention to detail.
• Demonstrated ability to prioritize work to meet deadlines.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship.

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type: Full time Position Term: 12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/ WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/