Administrative & Personal Assistant

Families Together of Orange County; Tustin (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

Families Together of Orange County in California is seeking an Administrative Assistant who can also function as a Personal Assistant to the CEO. You will streamline daily tasks and support executive leadership to ensure the day runs smoothly in a fast-paced environment.

The role requires at least two years of administrative experience, strong organizational skills, discretion, and proficiency with Microsoft Office.

Qualifications

• At least two years of administrative experience.
• Strong organizational skills and efficiency.
• Verbal and written articulacy.
• Professional discretion.
• Computer literacy (MS Office).

Responsibilities

• Handle requested administrative tasks and provide ongoing support.
• Coordinate travel plans and bookings.
• Support executive leadership with scheduling, calendar management, and project coordination.
• Serve as a trusted partner to staff to promote collaboration and clear communication.

Skills

Administrative experience

Organization

Discretion

MS Office

Tools

Microsoft Office

Job description

Salary: $28 to $30 an hour, depending on experience

Location: Tustin, CA

Schedule: Monday to Friday 9am to 6pm

FTOC is seeking a dynamic and highly organized Administrative Assistant that can also function as a Personal Assistant to the CEO to streamline daily tasks, both personal and administrative. This position works closely to with the Executive Assistant and offers an exciting opportunity to be at the heart of a fast-paced, collaborative environment, ensuring that CEO’ requests are managed efficiently and that the day runs smoothly. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to facilitate everyday tasks. This paid position is perfect for someone eager to contribute to a vibrant team while honing their administrative expertise.

Core Duties and responsibilities, include but are not limited to:

• Handling requested administrative tasks and providing ongoing administrative support
• Coordinating travel plans and overseeing booking flights and accommodations
• Support other Executive Leadership team members as needed, including scheduling calendars and project coordination, document preparation, and other admin tasks.
• Serve as a trusted partner to staff across departments to promote collaboration and ensure clear communication between leadership and team members.
• Coordinate with internal departments to confirm meetings and scheduling accuracy.
• Help plan and coordinate all-staff meetings, retreats, appreciation events, and initiatives.
• Storing sensitive n and confidential information, requiring exceptional discretion
• Organizing and planning meetings.
• Exercise good judgement in a variety of situations.
• Managing personal errands and running errands
• Order and pick up breakfast, lunch, or dinner for meetings, coffee, etc.
• Taking notes during meetings or follow-up emails
• Caring for pets when in the office
• Conducting or preparing any research
• Various ad hoc requests
• Other duties as assigned

Required Skills and Experience

• At least two years of administrative experience
• Thrives in a past pace environment
• Verbal and written articulacy
• Professional discretion
• Computer literacy
• Strong organizational skills
• Efficiency
• Microsoft Office Suite