HR Assistant

Paycom - ATS; New York (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

Paycom - ATS in College Point, NY is seeking an HR Assistant to support the HR department with onboarding, employee records, compliance and recruitment in a nonprofit setting.

The role requires strong organizational skills, discretion with confidential information, and proficiency with Microsoft Office; Paycom experience is a plus, with 1+ year of HR/admin experience preferred.

Qualifications

• High school diploma or equivalent required.
• 1+ years of administrative or HR-related experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with HRIS/payroll systems (e.g., Paycom) a plus.
• Experience in nonprofit or human services setting preferred.

Responsibilities

• Support new hire onboarding, including orientation materials and documentation.
• Maintain accurate employee records in compliance with policy and regulations.
• Assist with tracking training compliance and HR reporting.
• Respond to routine HR inquiries regarding policies, benefits, and verifications.
• Support benefits administration tasks, including enrollment updates.
• Provide general administrative support to the HR team and scheduling.

Skills

Organizational skills

Discretion with confidential info

Communication skills

Attention to detail

Education

High school diploma or equivalent

Associate's or Bachelor's degree in HR/Business preferred

Tools

Microsoft Office

Paycom HRIS

Job description

Job Location: College Point, NY 11356, Position Type: Full Time, Salary Range: $55,000.00 - $60,000.00 Salary/year, Job Shift: Day

Position Summary

The HR Assistant supports the Human Resources department in daily administrative and operational functions, including onboarding, employee record maintenance, compliance documentation, learning & development and recruitment. This role requires strong organizational skills, discretion with confidential information, and the ability to work effectively in a fast-paced nonprofit environment.

Key Responsibilities

• Support new hire onboarding, including preparing orientation materials and processing required documentation
• Maintain accurate and up-to-date employee records in compliance with agency policy and regulatory requirements (e.g., OPWDD, Justice Center)
• Assist with tracking training compliance (e.g., SCIP-R, AMAP, CPR/First Aid)
• Respond to routine employee inquiries regarding HR policies, benefits, employment verifications and procedures
• Support benefits administration tasks, including enrollment processing and updates
• Assist with preparation of HR reports, correspondence, and documentation as needed
• Maintain confidentiality of sensitive employee and organizational information
• Provide general administrative support to the HR team, including filing, data entry, and scheduling

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred
• 1+ years of administrative or HR-related experience preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS/applicant tracking systems (e.g., Paycom) a plus
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Experience in a nonprofit or human services setting preferred