Administrative & Payroll Coordinator for Live Events

ASM Global; Atlanta (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Legends Global in Atlanta seeks an Office Administrator to implement administrative systems, payroll data entry, and office operations. This role supports multiple departments and coordinates events and staff schedules.

The ideal candidate has an associate degree or 3 years of accounting experience, strong MS Office skills, and the ability to manage documents, calendars, and vendor files while maintaining compliance with corporate policies.

Qualifications

• Associates Degree or three years of accounting experience required.
• Experience in the Hospitality industry is a plus.
• Experience in office management principles and procedures.
• Payroll experience is required.
• Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills.
• Ability to perform duties above expectations with little supervision.
• Professional demeanor with the aptitude to interact with poise and upholding the company name.
• Strong written and verbal communication skills. Must be able to follow direction and then instruct others to follow those directions.
• Hours may be extended or irregular to include nights, weekends, and holidays. Travel to our second venue in Dallas may be required.
• Excellent organizational skills.
• Ability to participate in a team environment.
• Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.
• Legends Global is an Equal Opportunity employer.

Responsibilities

• Maintain timesheets and data entry of payroll.
• Send all payroll reports to appropriate management for review each week.
• Complete time sheets for temp employees and email to appropriate personnel.
• May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts.
• Maintain calendar, arrange appointments, coordinate on projects with the Management Team.
• Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.).
• Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors.
• Maintain inventory of office supplies.
• Monitor office equipment for proper functioning; arrange repairs if needed.
• Retrieve, screen, and deliver mail correspondence. Coordinate FedEx and UPS mailings.
• Draft letters, reports, and other correspondence; complete a variety of reports for management (proficient in Excel/Word).
• Enforce and implement corporate policies and procedures and stay informed of all office functions.
• This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.
• Will work with accounts payable, scanning files to management, and other functions; assist in analyzing vendor statements for accuracy and resolve problems as necessary.
• Maintain Product Receiving Log.
• Contributes to the team atmosphere; hours vary with concerts/events; some nights/weekends required.
• Perform other related duties and special projects as required.

Skills

Professional demeanor

Strong written and verbalcommunication

Organizational skills

Team player

Follow directions

Education

Associates Degree

Bachelor's degree

Tools

MS Word

Excel

Outlook

PowerPoint

Database

Internet searching

Job description

Legends Global in Atlanta seeks an Office Administrator to implement administrative systems, payroll data entry, and office operations. This role supports multiple departments and coordinates events and staff schedules.

The ideal candidate has an associate degree or 3 years of accounting experience, strong MS Office skills, and the ability to manage documents, calendars, and vendor files while maintaining compliance with corporate policies.