Dynamic Administrative Assistant: Payroll & Events Support

ASM Global; Camden (NJ); On-site; USD 20,000 - 29,000; Full time

Job summary

Legends is an Equal Opportunity employer based in the hospitality/events sector, seeking an office administrator to manage payroll, timesheets, scheduling, and records. You will support management and assist in vendors and staff coordination.

The role requires accuracy in data entry, proficiency in MS Office, and flexibility to cover events, including nights and weekends. Prior payroll experience is essential; an associates degree is preferred.

Qualifications

• Associates Degree or three years of accounting experience required.
• Payroll experience is required.
• Experience in the Hospitality industry is a plus.
• Experience in office management principles and procedures.

Responsibilities

• Maintain timesheets and data entry of payroll. Complete tip reporting functions.
• Send all payroll reports to appropriate management for review each week. Must maintain strict payroll deadlines.
• Complete time sheets for temp employees and email to appropriate personnel.
• May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts.
• Maintain calendar, arrange appointments, coordinate on projects with the Management Team.
• Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), will serve as keeper of the records for all current and closed files within the office.
• Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors.
• Maintain inventory of office supplies.
• Monitor office equipment (printers/scanners/computers/etc.) for proper functioning; arrange repairs if needed.
• Retrieve, screen, and deliver mail correspondence. Coordinate FedEx and UPS mailings.
• Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management (must be proficient in Excel/Word).
• Enforce and implement corporate policies and procedures and remain well informed of all office functions.
• This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.

Skills

Payroll experience

MS Word

Excel

Outlook

PowerPoint

Database

Internet searching

Education

Associates Degree

Job description

Legends is an Equal Opportunity employer based in the hospitality/events sector, seeking an office administrator to manage payroll, timesheets, scheduling, and records. You will support management and assist in vendors and staff coordination.

The role requires accuracy in data entry, proficiency in MS Office, and flexibility to cover events, including nights and weekends. Prior payroll experience is essential; an associates degree is preferred.