Administrative & Payroll Assistant (Nashville)

Mahan and Associates; Nashville (TN); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health insurance from day one

Paid holidays

Paid time off

401K after 1 year

Career growth opportunities

Job summary

MAHAN is seeking a motivated Administrative Assistant for an on-site position in Nashville, TN. You will support office operations and receive cross-training in the Payroll Department within a professional business advisory firm serving healthcare providers.

Responsibilities include screening calls, organizing documents, scheduling meetings, handling mail, and assisting with payroll data entry and year-end processes while developing payroll knowledge and client service skills.

Qualifications

• High school diploma or equivalent.
• Strong communication skills with a professional and friendly demeanor.
• Excellent organizational and time management abilities.
• Proficient with Microsoft Office (Word, Outlook, Excel).
• Comfortable using office technology including scanners, copiers, Adobe, and business software.
• Ability to handle confidential information with professionalism and discretion.
• Dependable, self-motivated, and team-oriented.
• Interest in learning payroll and business operations.

Responsibilities

• Answer incoming phone calls and direct inquiries.
• Distribute correspondence and manage mail.
• Order and maintain office supplies.
• Schedule meetings and prepare conference rooms.
• Process incoming and outgoing mail and deposits.
• Provide administrative support to directors and other departments.
• Develop knowledge of payroll software and processing procedures.
• Assist with payroll data entry and year-end payroll tasks.

Skills

Strong communication

Organizational skills

Time management

Microsoft Office

Confidentiality

Team orientation

Payroll learning

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe

Scanners & Copiers

Job description

MAHAN is seeking a motivated Administrative Assistant for an on-site position in Nashville, TN. You will support office operations and receive cross-training in the Payroll Department within a professional business advisory firm serving healthcare providers.

Responsibilities include screening calls, organizing documents, scheduling meetings, handling mail, and assisting with payroll data entry and year-end processes while developing payroll knowledge and client service skills.