Administrative Operations Specialist: Procurement, Budget & Travel

National Institutes of Health; Durham (NC); On-site; USD 53,000 - 69,000; Full time

Job summary

National Institutes of Health in Durham, North Carolina, is seeking an Administrative Technician to advise supervisors on practical and technical aspects of office administration, including procurement, budget, HR, office automation, training, timekeeping, and travel, and to perform staff support tasks in these areas.

The role involves acting as the main contact for property control, managing inventories, updating supply catalogs, and coordinating purchases and travel arrangements for staff.

Responsibilities

• Advise supervisor on the practical and technical aspects of office administration, to include procurement, budget, human resources, office automation, training, timekeeping, and travel, and performs staff support work in each of these areas.
• Serve as main point of contact for property control. Ensure inventories are accomplished according to schedule, that sensitive items are signed for, and that property identification tags are affixed to the property.
• Update the office's supply sources catalogues; purchases supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; processes and tracks purchase documents.
• Communicate with vendors to ensure products and services meet program requirements. Provide technical assistance in the formulation and development of budget estimates.
• Perform a variety of human resource related duties including preparation of personnel packages and updates, assistance with the recruitment process, assistance with in-and-out processing of staff, and maintenance of updated reports on personnel actions.
• Manage inventory of automation hardware, applications software, operating systems software, testing instrumentation, and other related items.
• Arrange travel for staff, including scheduling transportation, arranging hotel accommodations; keeping in touch with staff en-route; and preparing travel vouchers, travel orders, and requests for travel advances.

Job description

National Institutes of Health in Durham, North Carolina, is seeking an Administrative Technician to advise supervisors on practical and technical aspects of office administration, including procurement, budget, HR, office automation, training, timekeeping, and travel, and to perform staff support tasks in these areas.

The role involves acting as the main contact for property control, managing inventories, updating supply catalogs, and coordinating purchases and travel arrangements for staff.