Operations Coordinator - NIH (Short-Term)

Global Solutions Network, Inc.; Bethesda (MD); On-site; USD 56,000 - 59,000; Full time

Benefits offered by this job

401K/Profit Sharing

FSA (Healthcare & Dependent Care)

Pre-tax Parking

Disability Insurance

Life Insurance

Employee Discount

Employee Assistance Program

Travel Assistance

Job summary

Global Solutions Network, Inc. (GSN) in Bethesda, MD, is seeking an Operations Coordinator to support NIH on a short-term basis.

This full-time position involves coordinating with upper management on special projects, maintaining budgets and travel actions, and preparing monthly reports. A strong candidate will have a Bachelor’s degree and extensive Microsoft Office experience.

Qualifications

• Bachelor’s degree and ten years' experience.
• Demonstrated proficiency in Microsoft Office.
• Knowledge of NIH procurement, purchasing and administrative systems.

Responsibilities

• Coordinate with upper management on special projects.
• Act as a point-of-contact with upper management, administrative, budget, and property management staff.
• Develop, maintain, and update spreadsheets for personnel, budget, and travel actions.
• Prepare reports to include monthly expenditures, forecasts, and staffing allocations.
• Coordinate meetings, workshops and courses for staff; schedule conference rooms.

Skills

Microsoft Office

Budgeting

Administrative procedures

Process improvement

Communication

Education

Bachelor's degree

Tools

POTS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Coordinator - NIH (Short-Term)

Bethesda, MD, US

Salary Range: $41.00 To $43.50 Hourly

Global Solutions Network (GSN), a federal government contracting firm, presents thisfull time, short-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

NOTE: this job posting is for a temporary position.

Responsibilities:

• Coordinate with upper management on special projects
• Act as a point-of-contact with upper management, administrative, budget, and property management staff
• Disseminate guidance to staff on Federal guidelines and procedures
• Develop, maintain, and update spreadsheets for personnel, budget, and travel actions
• Research and propose new administrative procedures
• Prepare reports to include monthly expenditures, forecasts, and staffing allocations
• Prepare a variety of personnel actions; monitor status to ensure that deadlines are met
• Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel Form 348, outside activities Form 520,official duty memoranda, training requests, individual mass mailings, correspondence,reports and various forms; maintain copies of all travel orders and vouchers in the established office file
• Prepare inventory and purchase requests; assists with property management by serving asa property custodian for assigned areas
• Prepare supply orders via POTS with government approval and ensure proper deliveryand receiving of items
• Set up and format spreadsheets to analyze information
• Gather and analyze information about processes and programs; prepare reports, letters,and other documents for review and input for programs, policies, and activities
• Coordinate the printing and conversion of paper documents to electronic files
• Develop, maintain and utilize various administrative databases
• Compile data and create and maintain PowerPoint presentations for presentation utilizingcomputer programs
• Maintain contacts database; updatemaintain calendars and shared calendars for multiplestaff members
• Coordinate meetings, workshops and courses for staff; schedule conference rooms
• Maintain office records including office procurements and reimbursement procedures
• Assist with timekeeping tasks
• Assist with annual reports, PubMed Central submissions and other publication-relatedduties
• Design and coordinate systems for communications among staff to facilitate the efficientflow of information relating to projects and program activities
• Maintain branch file systems for correspondence and projects
• Note commitments made by executive level during meetings and arrange for staffimplementation
• Arrange for staff member to represent organization at conferences and meetings, establishappointment priorities, or reschedule or refuse appointments or invitations
• Read outgoing correspondence for executive levels approval and alert writers to anyconflict with the file or departure from policies or executive levels viewpoints; makerecommendations to resolve problems that arise
• Assist Leadership, in their absence, to ensure that requests for action or information arerelayed to the appropriate staff; triage notifications to executive level based on level ofimportance
• Summarize the content of incoming materials, specially gathered information, ormeetings to assist executive; coordinate the new information with background officesources; draw attention to important parts or conflicts
• Compose correspondence requiring some understanding of technical matters within theprogram
• Update and develop content for websites and monitor for currency and accuracy ofinformation
• Orient new personnel to the laboratory
• Initiate training of new administrative personnel

Qualifications:

• Bachelor’s degree and ten years' experience
• Demonstrated proficiency in Microsoft Office
• Knowledge of NIH procurement, purchasing and administrative systems
• Paid Time Off and Paid Holidays
• 401K/Profit Sharing Plan
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Professional Development/Education
• Employee Discount Program
• Employee Assistance Program
• Travel Assistance Program

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.