NIH Procurement Specialist Level 13 (6143)

International Executive Service Corps; Bethesda (MD); On-site; USD 60,000 - 75,000; Full time

Job summary

Old Harbor Solutions, a federal contracting leader, seeks Procurement Technicians with NIH experience to provide comprehensive procurement and administrative support for NIH programs in Bethesda, MD.

Responsibilities include contract packaging, tracking awards, data entry, invoice processing, and acquisition document preparation. Requires public trust clearance, top-tier organizational skills, and strong communication abilities; NIH experience preferred.

Qualifications

• Ability to obtain/maintain a Public Trust clearance
• Excellent analytical, organizational and time management skills
• Strong communications skills (written and verbal)
• Experience w/ teleconference platforms (WebEx, MS Teams, Zoom)
• Experience with: PRISM, Oracle, POTS, nVision is desired
• NIH experience preferred

Responsibilities

• Prepare, review, and maintain complete contract packages; manage contract files (active and closed); track awards and modifications; ensure compliance with NIH records management and regulatory requirements
• Monitor procurement actions, validate receipt of goods/services, resolve discrepancies, and follow up on incomplete orders and outstanding items
• Accurately enter and maintain procurement data in government systems and spreadsheets; track deliverables; prep required reports including past performance documentation
• Maintain invoice logs, track payment status, prepare invoice reports, and coordinate with stakeholders to resolve discrepancies and ensure timely payment
• Prepare, edit, and format acquisition documents (e.g., SOWs, synopses, D&Fs) in final, submission-ready form
• Assist program staff with acquisition packages and contract documentation; provide guidance on procurement processes; support onboarding of new personnel
• Review procurement data and documents for accuracy and compliance; support meetings and communications; recommend improvements to data management and business processes

Skills

Analytical skills

Organizational skills

Time management

Communication

Education

Bachelor’s degree in related field

4 years of specialized experience + high school diploma equivalent

Tools

WebEx

MS Teams

Zoom

Job description

Old Harbor Solutions, a Federal Contracting leader is seeking Procurement Technicians with National Institutes of Health experience.

The Procurement Technician shall provide comprehensive procurement and administrative support services to NIH, including:

Contract and File Management: Prepare, review, and maintain complete contract packages; manage contract files (active and closed); track awards and modifications; and ensure compliance with NIH records management and regulatory requirements.

Procurement Tracking and Validation: Monitor procurement actions, validate receipt of goods/services, resolve discrepancies, and follow up on incomplete orders and outstanding items.

Data Entry and Reporting: Accurately enter and maintain procurement data in government systems and spreadsheets; track deliverables; and prepare required reports, including past performance documentation.

Invoice Processing and Resolution: Maintain invoice logs, track payment status, prepare invoice reports, and coordinate with stakeholders to resolve discrepancies and ensure timely payment.

Acquisition Document Support: Prepare, edit, and format acquisition documents (e.g., SOWs, synopses, D&Fs) in final, submission-ready form.

Program and Customer Support: Assist program staff with acquisition packages and contract documentation; provide guidance on procurement processes; and support onboarding of new personnel.

Quality Assurance and Administrative Support: Review procurement data and documents for accuracy and compliance; support meetings and communications; and recommend improvements to data management and business processes.

Requirements:

Ability to obtain/maintain a Public Trust clearance

Ability to pass a pre-employment background check

Excellent analytical, organizational and time management skills

Strong communications skills (written and verbal)

Experience w/ teleconference platforms (WebEx, MS Teams, Zoom)

Excellent attention to detail

Experience with: PRISM, Oracle, POTS, nVision is desired

NIH experience preferred

Ten (10) years of experience in related field. Knowledge of Microsoft Office Suite, spreadsheet and database management.

Education Requirements

Bachelor’s degree in related field. Four (4) years of specialized experience plus a High School diploma is equivalent to a BA/BS degree.

Salary range - 60K - 75K Depending on Experience

Position is located in Bethesda, MD

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals.We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer.We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.