NIH Procurement Specialist (Public Trust Ready)

International Executive Service Corps; Bethesda (MD); On-site; USD 60,000 - 75,000; Full time

Job summary

Old Harbor Solutions, a federal contracting leader, seeks Procurement Technicians with NIH experience to provide comprehensive procurement and administrative support for NIH programs in Bethesda, MD.

Responsibilities include contract packaging, tracking awards, data entry, invoice processing, and acquisition document preparation. Requires public trust clearance, top-tier organizational skills, and strong communication abilities; NIH experience preferred.

Qualifications

• Ability to obtain/maintain a Public Trust clearance
• Excellent analytical, organizational and time management skills
• Strong communications skills (written and verbal)
• Experience w/ teleconference platforms (WebEx, MS Teams, Zoom)
• Experience with: PRISM, Oracle, POTS, nVision is desired
• NIH experience preferred

Responsibilities

• Prepare, review, and maintain complete contract packages; manage contract files (active and closed); track awards and modifications; ensure compliance with NIH records management and regulatory requirements
• Monitor procurement actions, validate receipt of goods/services, resolve discrepancies, and follow up on incomplete orders and outstanding items
• Accurately enter and maintain procurement data in government systems and spreadsheets; track deliverables; prep required reports including past performance documentation
• Maintain invoice logs, track payment status, prepare invoice reports, and coordinate with stakeholders to resolve discrepancies and ensure timely payment
• Prepare, edit, and format acquisition documents (e.g., SOWs, synopses, D&Fs) in final, submission-ready form
• Assist program staff with acquisition packages and contract documentation; provide guidance on procurement processes; support onboarding of new personnel
• Review procurement data and documents for accuracy and compliance; support meetings and communications; recommend improvements to data management and business processes

Skills

Analytical skills

Organizational skills

Time management

Communication

Education

Bachelor’s degree in related field

4 years of specialized experience + high school diploma equivalent

Tools

WebEx

MS Teams

Zoom

Job description

Old Harbor Solutions, a federal contracting leader, seeks Procurement Technicians with NIH experience to provide comprehensive procurement and administrative support for NIH programs in Bethesda, MD.

Responsibilities include contract packaging, tracking awards, data entry, invoice processing, and acquisition document preparation. Requires public trust clearance, top-tier organizational skills, and strong communication abilities; NIH experience preferred.