Administrative Operations Specialist - Nonprofit (Manhattan)

AHRC New York City; New York (NY); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

403(b) match

FSA

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

AHRC New York City in Manhattan is seeking an Administrative Operations Assistant (AOA) for the Real Property division. The role supports a department head with a wide range of operational and administrative tasks, including data management, reporting, and liaising between the main office and program sites.

The position is full-time, in-office, with standard hours and a competitive benefits package. The candidate will have strong organizational skills, experience with nonprofit administration,

Qualifications

• H.S. Diploma or GED, or AA/BA with related experience.
• Proficiency in Microsoft Word, Excel, Outlook; able to learn agency databases.
• Strong organizational and coordination skills with multitasking ability.
• Excellent interpersonal and written/verbal communication; experience with senior staff.
• Experience in a nonprofit administrative environment preferred.

Responsibilities

• Supervise and coordinate administrative staff for a department hub or site.
• Compile, record, verify data; update reports and spreadsheets; track FMX maintenance.
• Track invoices, maintain contracts, and oversee maintenance and vendor lists.
• Monitor open projects and fleet vehicles; manage driver records.
• Prepare financial and administrative reports; reconcile petty cash and card transactions.
• Draft correspondence, organize files, schedule appointments, greet visitors.

Skills

Organizational skills

Communication skills

Problem solving

Independent judgment

Coordination

Education

HS Diploma or GED

AA or BA degree

Tools

FMX system

UltiPro

Workplace

Great Plains

Microsoft Word

Excel

Outlook

Job description

AHRC New York City in Manhattan is seeking an Administrative Operations Assistant (AOA) for the Real Property division. The role supports a department head with a wide range of operational and administrative tasks, including data management, reporting, and liaising between the main office and program sites.

The position is full-time, in-office, with standard hours and a competitive benefits package. The candidate will have strong organizational skills, experience with nonprofit administration,