Operations Administrative Assistant (Non-Profit) - Manhattan

AHRC New York City; New York (NY); Sur place; USD 35 000 - 43 000; Plein temps

Avantages offerts par ce poste

Free medical insurance

403(b)

403(b) match

Paid training

Flexible Savings account

Life insurance

Paid time off

Referral program

Vision insurance

Résumé du poste

AHRC New York City in Manhattan is seeking an Operations Administrative Assistant to support the Adult Day Program’s day-to-day operations. The role is in-office and involves data entry, filing, scheduling, receptionist duties, and general office support.

Ideal candidates have a high school diploma or GED and 1–3 years of related experience, proficiency with Word, Excel, and Outlook, and strong organizational and communication skills.

Qualifications

• HS diploma or GED with 1–3 years related work experience.
• Associate's or Bachelor's degree plus 6 months–1 year related experience.
• Basic computer skills with MS Word, Excel, and Outlook.
• Strong administrative, filing, and etiquette skills.
• Experience working with individuals with developmental disabilities preferred.

Responsabilités

• Provide administrative support: mail, filing, scheduling, supplies, and receptionist duties.
• Maintain records, logs and filing systems pertaining to area(s) of responsibility.
• Prepare and update routine reports and spreadsheets; respond to information requests.
• Process invoices and reconcile petty cash as needed.
• Handle confidential information with strict discretion.
• Assist other support staff as needed.

Connaissances

Interpersonal skills

Verbal communication

Administrative procedures

Data entry

Confidentiality practices

Formation

High School Diploma or GED

Associate's degree

Bachelor's degree

Outils

MS Word

MS Excel

Outlook

Description du poste

Operations Administrative Assistant (Non-Profit) - Manhattan

AHRC New York City is a large, complex nonprofit organization dedicated to supporting neurodivergent children and adults (those with autism, down syndrome, cerebral palsy, intellectual/developmental disabilities, and other disabilities) through a broad spectrum of services , and a family governed organization that envisions a socially just world where the power of difference is embraced and reflected in all that we do. Generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity, and optimism and as we advocate for people with disabilities to lead full and equitable lives.

AHRC NYC is looking to hire an Operations Administrative Assistant (OAA) for their Manhattan Adult Day Program.

Compensation Package:$39,000 per year. In addition, this position comes with a very generous and comprehensive Benefit package that includes FREE MEDICAL INS. NO COST TO YOU! See more Benefit information below

Schedule: Monday-Friday 8:30am-4:30pm.....35hrs/per week (in-office)

Location: Manhattan 10035

The OAA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the AOS performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties.

GENERAL RESPONSIBILITIES

• Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
• Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file a variety of materials into appropriate file systems.
• May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets.
• May prepare and process invoices in Workplace and reconcile petty cash.
• May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
• Assist other support staff with assigned functions as needed; perform related duties as required.

QUALIFICATIONS

• High School Diploma or G.E.D. plus 1-3 years of related work experience, or anAssociate'sor Bachelor's degree plus 6 months -1 year of related work experience, or an equivalent combination of education and experience.
• Must have basic computer skills including experience with and knowledge of Microsoft Word, Excel, and Outlook.
• Must exhibit good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and e-mail etiquette.
• Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities with speed and accuracy.
• Good interpersonal and communication skills are required.
• Experience workingwith individuals with developmental disabilitiespreferred.

BENEFITS

• FREE Medical Insurance!(single & family plans)
• 403(b)
• 403(b)match
• Paid Training
• Flexible Savings account
• Life insurance
• Paid time off (sick, personal and vacation)
• Referral program
• Vision insurance

AHRC New York City is an Equal Opportunity Employer. We consider applicants for all positions without regard to age, race, color, creed, religion, national origin, alienage or citizenship status, gender, sex, sexual orientation, pregnancy, disability, marital status, partnership status, military status, status as a victim of domestic violence, sex offenses or stalking, genetic information, or unemployment or any other protected characteristic under federal, state or local law.

All your information will be kept confidential according to EEO guidelines.