Operations Administrative Assistant (Non-Profit) - Manhattan

AHRC New York City Camping; New York (NY); On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

FREE Medical Insurance

403(b)

403(b)match

Paid Training

Flexible Savings account

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

AHRC New York City in Manhattan seeks an Operations Administrative Assistant (Non-Profit) to support day-to-day operations of the Adult Day Program. This in-office role handles administrative tasks, data entry, filing, reports, and receptionist duties in a fast-paced nonprofit environment.

The position offers a $39,000 annual compensation, comprehensive benefits, and a Monday–Friday schedule from 8:30am to 4:30pm, totaling 35 hours per week, with in-person work at Manhattan 10035.

Qualifications

• High School Diploma or GED plus 1–3 years of related work experience, or an Associate's or Bachelor's degree plus 6 months–1 year of related work experience.
• Must have basic computer skills including experience with Microsoft Word, Excel, and Outlook.
• Excellent administrative skills, knowledge of office procedures, filing systems, and proper telephone/e-mail etiquette.
• Ability to follow directions and perform recordkeeping and administrative activities accurately.

Responsibilities

• Perform a wide variety of administrative support activities: mail, typing, filing, scheduling, and answering information requests.
• Maintain records, logs and filing systems for area(s) of responsibility; verify and file materials.
• Process invoices in Workplace and reconcile petty cash as needed.
• Handle confidential information with strict confidentiality and assist other staff as needed.

Skills

Microsoft Word

Excel

Outlook

Education

High School Diploma or GED

Associate's degree

Bachelor's degree

Job description

Operations Administrative Assistant (Non-Profit) - Manhattan

AHRC New York City is a large, complex nonprofit organization dedicated to supporting neurodivergent children and adults (those with autism, down syndrome, cerebral palsy, intellectual/developmental disabilities, and other disabilities) through a broad spectrum of services , and a family governed organization that envisions a socially just world where the power of difference is embraced and reflected in all that we do. Generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity, and optimism and as we advocate for people with disabilities to lead full and equitable lives.

AHRC NYC is looking to hire an Operations Administrative Assistant (OAA) for their Manhattan Adult Day Program.

Compensation Package:$39,000 per year. In addition, this position comes with a very generous and comprehensive Benefit package that includes FREE MEDICAL INS. NO COST TO YOU! See more Benefit information below

Schedule: Monday-Friday 8:30am-4:30pm.....35hrs/per week (in-office)

Location: Manhattan 10035

The OAA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the AOS performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties.

GENERAL RESPONSIBILITIES

• Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
• Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file a variety of materials into appropriate file systems.
• May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets.
• May prepare and process invoices in Workplace and reconcile petty cash.
• May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
• Assist other support staff with assigned functions as needed; perform related duties as required.

QUALIFICATIONS

• High School Diploma or G.E.D. plus 1-3 years of related work experience, or anAssociate'sor Bachelor's degree plus 6 months -1 year of related work experience, or an equivalent combination of education and experience.
• Must have basic computer skills including experience with and knowledge of Microsoft Word, Excel, and Outlook.
• Must exhibit good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and e-mail etiquette.
• Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities with speed and accuracy.
• Good interpersonal and communication skills are required.
• Experience workingwith individuals with developmental disabilitiespreferred.

BENEFITS

• FREE Medical Insurance!(single & family plans)
• 403(b)
• 403(b)match
• Paid Training
• Flexible Savings account
• Life insurance
• Paid time off (sick, personal and vacation)
• Referral program
• Vision insurance

AHRC New York City is an Equal Opportunity Employer. We consider applicants for all positions without regard to age, race, color, creed, religion, national origin, alienage or citizenship status, gender, sex, sexual orientation, pregnancy, disability, marital status, partnership status, military status, status as a victim of domestic violence, sex offenses or stalking, genetic information, or unemployment or any other protected characteristic under federal, state or local law.

All your information will be kept confidential according to EEO guidelines.