Administrative Operations Specialist I — Office Concierge (NY/PHL)

Cohen & Co; New York (NY); On-site; USD 36,000 - 39,000; Full time

Job summary

Cohen & Co is seeking an Administrative Operations Specialist for a Full-Time, in-person role supporting both the New York and Philadelphia offices. The position requires splitting time about 50/50 between locations, providing administrative support and ensuring a seamless client and team member experience.

Ideal candidates have 0–2 years of administrative experience, a warm and professional demeanor, and strong Microsoft Office skills.

Qualifications

• 0-2 years administrative experience preferred.
• Strong customer service experience and professional demeanor.

Responsibilities

• Welcoming visitors and employees.
• Anticipating needs and providing a welcoming experience.
• Answering questions, concerns, and requests from staff and guests.
• Maintaining and organizing conference rooms.
• Scheduling meeting rooms and resolving conflicts.
• Coordinating food and beverage for in-office meetings and events.
• Supporting onboarding of new hires.
• Sorting and handling mail and documents.
• Ordering and maintaining office supplies.
• Assisting with various one-off and recurring administrative tasks.

Skills

MS Office

Customer service

Multi-tasking

Communication skills

Job description

Cohen & Co is seeking an Administrative Operations Specialist for a Full-Time, in-person role supporting both the New York and Philadelphia offices. The position requires splitting time about 50/50 between locations, providing administrative support and ensuring a seamless client and team member experience.

Ideal candidates have 0–2 years of administrative experience, a warm and professional demeanor, and strong Microsoft Office skills.