HR Operations & Scheduling Coordinator

Cohen Seglias; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Job summary

Cohen Seglias, a leading law firm in Philadelphia, seeks a Human Resources Assistant to deliver administrative and operational support to the HR department. You will coordinate scheduling, onboarding/offboarding administration, employee events, training programs, and general HR operations.

The ideal candidate is highly organized, detail-oriented, and discreet with confidential information while delivering proactive, client-focused service to employees, candidates, and attorneys.

Qualifications

• Minimum 1–3 years of professional administrative experience, HR experience preferred.
• Excellent organizational and multi-tasking abilities in a fast-paced environment.
• Strong written and verbal communication and professional relationship skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Coordinates calendars, meetings, interviews and related activities with scheduling and room reservations.
• Manages event logistics, including room setup, catering, and post-event restoration.
• Assists onboarding/offboarding by maintaining checklists and coordinating tasks across departments.
• Monitors calendars, trackers and deadlines, providing timely reminders and follow-up.
• Provides administrative support such as expense tracking, travel arrangements, and records maintenance.
• Assists with HR forms, communications, and document handling.
• Maintains confidentiality when handling sensitive employee and firm information.
• Supports recruitment administration and candidate communications.
• Delivers responsive, professional HR support to employees, candidates, attorneys, and partners.
• Assists with policy acknowledgments, compliance tracking, and employee record audits.
• Performs other HR and operational duties as assigned.

Skills

Strong organizational skills

Attention to detail

Communication skills

Customer service mindset

Discretion with confidential info

Follow-up and problem-solving

Tools

Microsoft Office Suite

Job description

Cohen Seglias, a leading law firm in Philadelphia, seeks a Human Resources Assistant to deliver administrative and operational support to the HR department. You will coordinate scheduling, onboarding/offboarding administration, employee events, training programs, and general HR operations.

The ideal candidate is highly organized, detail-oriented, and discreet with confidential information while delivering proactive, client-focused service to employees, candidates, and attorneys.