Office Manager/Concierge

Think Traffic; Philadelphia (Philadelphia County); On-site; USD 42,000 - 60,000; Full time

Job summary

Think Traffic is seeking an Office Concierge to provide day-to-day administrative and accounting support for our Philadelphia-based marketing agency. The role requires in-office presence at least 2-3 days per week and strong organizational skills to manage multiple priorities while meeting deadlines.

The candidate should be detail oriented with excellent verbal and written communication abilities, a collaborative mindset, and a positive attitude to interact with staff at all levels and with

Qualifications

• Strong accounting, organizational, and communication skills are required.
• Must be detail oriented and able to balance multiple projects while meeting deadlines.

Responsibilities

• Assist with all administrative duties to management.
• Welcomes agency guests in person or over the phone.
• Maintain office upkeep, appearance, and organization of common areas.
• Manage facilities day-to-day operations and coordinate with contractors.
• Coordinate travel, reservations, and event planning for company functions.
• Support onboarding for new hires and internal meetings.

Skills

Communication skills

Team player

Problem solving

Detail oriented

Multitasking

Time management

Tools

MS Office

Excel

MAC

Job description

Are you a go-getter, problem-solver, lunch-maker, challenge-taker, big-smiler, go-the-extra-miler? We’re looking for someone to be the face and backbone of one of Philadelphia’s most exciting agencies

.
Think Traffic is currently seeking a highly motivated individual with strong accounting, organizational, and communication skills for immediate hire. The Office Concierge will provide day-to-day admin and accounting support to a busy Philadelphia based marketing agency. The candidate must be able to maintain workload on or ahead of deadlines, while maintaining quality and accuracy, be detail oriented, and able to balance multiple projects and priorities while remaining productive. The following duties are performed through the supervision of executive management. This role requires at least 3 in office days per wee

k. Administrative/Office Responsibiliti

• es:Assists with all administrative duties to the management t
• eamWelcomes all agency guests by greeting them in person or over the ph
• oneMaintains office upkeep, appearance, and organization of common areas, kitchen, reception area and conference roo
• ms.Responsible for facilities' day-to-day operations (such as access keys, facilities management, workspace set-
• up)Works with facilities management or other outside contractors to insure a great work environment for staffers; security, housekeeping, general repairs, emergency communication, recycling, heat/water problems, e
• tc.Manages renovations & repairs when required: painting, electrical, construction, new furniture,
• etcHelps to manage all office equipment; maintenance, repairs, and suppl
• iesWorks closely with the management team to help facilitate new hire onboard
• ingAssists management team to plan and execute all company functions/events, employee birthdays, anniversaries, etc. by sourcing materials, sending calendar invites, and ensuring that proper gifts are sent time
• ly.Manages client gift lists and executes as appro
• vedProvides filing, mailing, shipping, organization of agency supplies, inventory management, and other clerical support for age
• ncyCoordinates and assists teams with any client needs including but not limited to reserving conference rooms and placing catering orders for any client or internal meeti
• ngsResponsible for all interagency communications of meetings, agency events and any general IT or facilities iss
• uesCoordinates intercompany travel and reservations, hotel accommodations, pick-ups for clients and staff members as nee
• dedSupports management with all requests including but not limited to errands, personal shopping, groceries, shipments, travel bookings, and calendar managem
• entMaintains vendor relationships, both internal and external to the organizat
• entAssists with special projects as assig

ned Accounting Responsibilit

• ies:Accounts Pay
• ableAccounts Receiv
• ableCredit Card Reconciliat
• ionsAssist in monthly close pro

cess Requirem

• uired2+ years experience running/maintaining an o
• ffice2-3 years accounting experience pref
• erredEnthusiastic with excellent verbal and written communication s
• killsTeam player with a positive attitude and the ability to interact effectively with staff at all levels of the organization as well as with outside business con
• tactsStrong problem solving skills and detail ori
• entedThrives in a collaborative, fast-paced enviro
• nmentAbility to work under pressure, meet deadlines, prioritize, and handle multiple projects simultane
• ouslyMust be MAC literate, proficient in MS Office and Excel with easy adaptability to new technol
• ogiesMust possess a valid driver’s license and have access to reliable transportation to make runs as n