Administrative Operations Specialist | Growth & Benefits

VNS Health; New York (NY); On-site; USD 35,000 - 44,000; Full time

Benefits offered by this job

Referral bonus opportunities

Generous PTO and holidays

Health insurance for you and family

Job summary

VNS Health is seeking an organized Administrative Services professional to coordinate day-to-day operations and provide essential support to management and staff. The role includes budget monitoring, calendar maintenance, meeting coordination, and document handling across Brooklyn and Manhattan offices.

The candidate should have at least five years of related experience, strong MS Office skills, and excellent communication abilities to thrive in a fast-paced environment with growth opportunities.

Qualifications

• High School Diploma or equivalent required.
• Five years of progressive administrative, business, or office experience required.
• Advanced personal computer skills including Word, PowerPoint, and Excel.
• Effective oral, written communication and interpersonal skills required.

Responsibilities

• Plans and coordinates day-to-day operations and administrative activities for the unit.
• Supports management during the budget process and monitors department budgets and expenses.
• Maintains calendars, tracks due dates and follows up on outstanding requests.
• Schedules meetings via Outlook, takes notes, and follows up as needed.
• Maintains files and personnel records; coordinates with HR, Payroll and other departments.
• Answers and screens calls, routes inquiries to appropriate parties and clients.
• Manages office supplies, order placement, and vendor follow-ups.
• Supports onboarding of new staff and sets up equipment and system access.
• Prepares mailings and materials and handles distribution to staff and members.
• Performs general admin duties and supports special projects as assigned.

Skills

Oral and written communication

Interpersonal skills

Multi-tasking

Adaptability to fast-paced environment

Education

High School Diploma or equivalent

Bachelor's Degree preferred

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

VNS Health is seeking an organized Administrative Services professional to coordinate day-to-day operations and provide essential support to management and staff. The role includes budget monitoring, calendar maintenance, meeting coordination, and document handling across Brooklyn and Manhattan offices.

The candidate should have at least five years of related experience, strong MS Office skills, and excellent communication abilities to thrive in a fast-paced environment with growth opportunities.