Remote Administrative Specialist

simera-talent; San Francisco (CA); On-site; USD 65,000 - 80,000; Full time

Job summary

Simera Talent is seeking an Administrative Specialist in San Francisco, CA to provide comprehensive administrative and operational support across the organization. The role is focused on organizing documents, coordinating tasks, maintaining records, and assisting with day-to-day administrative needs for internal teams and managers.

Ideal candidates will demonstrate strong communication, organization, and attention to detail, with proficiency in Google Workspace or Microsoft Office and the

Qualifications

• Experience in administrative support, office administration, operations, coordination, or a similar role.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Communication

Organization

Attention to detail

Data entry

Task prioritization

Problem-solving

Independence

Discretion

Adaptability

Multitasking

Tools

Google Workspace

Microsoft Office

Job description

Simera Talent is seeking an Administrative Specialist in San Francisco, CA to provide comprehensive administrative and operational support across the organization. The role is focused on organizing documents, coordinating tasks, maintaining records, and assisting with day-to-day administrative needs for internal teams and managers.

Ideal candidates will demonstrate strong communication, organization, and attention to detail, with proficiency in Google Workspace or Microsoft Office and the