Administrative & Operations Specialist

Aquent; Mountain View (CA); On-site; USD 50,000 - 62,000; Full time

Job summary

AQUENT partners with a global technology leader to support daily operations and empower leadership across a fast-paced, collaborative environment. This role focuses on ensuring smooth day-to-day activities, enabling team efficiency, and driving operational excellence from day one.

You will handle schedules, meetings, travel, procurement, and general admin tasks, supporting multiple teams and office locations. This position offers growth within a dynamic, enterprise setting.

Qualifications

• Completed Bachelor’s degree.
• 0–2 years of administrative support experience in a professional environment.
• Demonstrated ability to support multiple teams and varying business needs simultaneously.
• Willingness and ability to work across multiple designated office locations as business requirements dictate.
• Availability for assignment through at least December 31, 2026, with strong potential for extension based on performance and business needs.
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, and Excel.
• Basic procurement or ordering experience.
• A self-starter mindset with the ability to take initiative and drive tasks to completion.

Responsibilities

• Managing complex schedules and coordinating intricate travel arrangements to keep operations running smoothly.
• Organizing and executing critical meetings and impactful events that foster team cohesion and productivity.
• Assisting with financial, personnel, and facility operations, playing a key role in resource management.
• Supporting hardware and procurement ordering processes, ensuring teams have the tools they need to innovate.
• Coordinating space and facilities requirements to optimize the work environment for a large team.
• Handling a variety of day-to-day administrative tasks and ad-hoc requests, providing agile support in a dynamic setting.

Skills

MS Office

Multitasking

Communication

Education

Bachelor's degree

Job description

AQUENT partners with a global technology leader to support daily operations and empower leadership across a fast-paced, collaborative environment. This role focuses on ensuring smooth day-to-day activities, enabling team efficiency, and driving operational excellence from day one.

You will handle schedules, meetings, travel, procurement, and general admin tasks, supporting multiple teams and office locations. This position offers growth within a dynamic, enterprise setting.