Operations & Procurement Administrator (IT & Events)

MUAQUA ENGINEERING INC; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

MU Aqua Engineering Inc. is seeking an Administrator to support daily office operations, procurement, vendor management, and administrative projects within our U.S. subsidiary. This role requires initiative, cross-department coordination, and reliable execution.

You will oversee facilities, onboarding, vendor evaluation, IT coordination, and event support, ensuring timely delivery and smooth internal processes in a fast-paced, multicultural environment.

Qualifications

• Associate’s degree or above, or equivalent work experience.
• 1–5 years of experience in administration, office operations, procurement, vendor coordination, or related fields.
• Experience coordinating vendors, comparing quotations, or supporting procurement processes is preferred.
• Basic IT knowledge, including Windows, Office 365, account setup, equipment coordination, and troubleshooting.
• Strong organizational, multitasking, and follow-up skills.
• Ability to work independently, take initiative, and manage tasks with minimal supervision.
• Strong communication and coordination skills.
• Comfortable working in a fast-paced and multicultural environment.

Responsibilities

• Office Operations & Administrative Coordination: Oversee daily office administrative operations and ensure smooth internal coordination.
• Office Operations & Administrative Coordination: Coordinate office facilities, housing, company vehicles, maintenance, and general workplace needs.
• Office Operations & Administrative Coordination: Support onboarding preparation, internal administrative requests, and employee service needs.
• Office Operations & Administrative Coordination: Identify operational issues or gaps and proactively propose practical solutions.
• Office Operations & Administrative Coordination: Track administrative tasks, follow up with stakeholders, and ensure timely completion.
• Office Operations & Administrative Coordination: Research, identify, and evaluate potential vendors based on business needs, cost, service quality, and reliability.
• Office Operations & Administrative Coordination: Coordinate procurement requests, quotations, purchase orders, and vendor communication.
• Office Operations & Administrative Coordination: Compare vendor options and provide recommendations to management.
• Office Operations & Administrative Coordination: Maintain vendor records and support vendor performance tracking.
• Office Operations & Administrative Coordination: Follow up on delivery timelines, service issues, invoices, and related documentation.
• IT Support & System Coordination: Provide basic IT support, including equipment setup, account coordination, Office 365 support, and basic troubleshooting.
• IT Support & System Coordination: Coordinate with external IT vendors for technical issue resolution.
• IT Support & System Coordination: Maintain IT asset inventory and track equipment assignment, return, and replacement.
• IT Support & System Coordination: Support system access requests and follow up with relevant departments or vendors.
• Corporate Events & Employee Support: Plan and execute company events, employee activities, and cross-cultural programs.
• Corporate Events & Employee Support: Coordinate event logistics, including venue research, catering, transportation, schedules, and on-site support.
• Corporate Events & Employee Support: Work with internal teams and external agencies to ensure events are well-organized and delivered smoothly.
• Corporate Events & Employee Support: Support employee engagement initiatives and administrative communication as needed.

Skills

Organizational skills

Multitasking

Follow-up skills

Vendor coordination

Procurement support

Communication skills

Independent work

Education

Associate’s degree or higher

Tools

Office 365

Windows OS

Job description

MU Aqua Engineering Inc. is seeking an Administrator to support daily office operations, procurement, vendor management, and administrative projects within our U.S. subsidiary. This role requires initiative, cross-department coordination, and reliable execution.

You will oversee facilities, onboarding, vendor evaluation, IT coordination, and event support, ensuring timely delivery and smooth internal processes in a fast-paced, multicultural environment.