Administrative Assistant [AQ-26749]

Aquent; Mountain View (CA); On-site; USD 50,000 - 62,000; Full time

Job summary

AQUENT partners with a global technology leader to support daily operations and empower leadership across a fast-paced, collaborative environment. This role focuses on ensuring smooth day-to-day activities, enabling team efficiency, and driving operational excellence from day one.

You will handle schedules, meetings, travel, procurement, and general admin tasks, supporting multiple teams and office locations. This position offers growth within a dynamic, enterprise setting.

Qualifications

• Completed Bachelor’s degree.
• 0–2 years of administrative support experience in a professional environment.
• Demonstrated ability to support multiple teams and varying business needs simultaneously.
• Willingness and ability to work across multiple designated office locations as business requirements dictate.
• Availability for assignment through at least December 31, 2026, with strong potential for extension based on performance and business needs.
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, and Excel.
• Basic procurement or ordering experience.
• A self-starter mindset with the ability to take initiative and drive tasks to completion.

Responsibilities

• Managing complex schedules and coordinating intricate travel arrangements to keep operations running smoothly.
• Organizing and executing critical meetings and impactful events that foster team cohesion and productivity.
• Assisting with financial, personnel, and facility operations, playing a key role in resource management.
• Supporting hardware and procurement ordering processes, ensuring teams have the tools they need to innovate.
• Coordinating space and facilities requirements to optimize the work environment for a large team.
• Handling a variety of day-to-day administrative tasks and ad-hoc requests, providing agile support in a dynamic setting.

Skills

MS Office

Multitasking

Communication

Education

Bachelor's degree

Job description

Partner with Aquent to join a leading global technology company at the forefront of digital innovation, where your organizational expertise will directly empower operational excellence and support initiatives that impact users worldwide. In this dynamic role, you will be at the heart of daily operations, fostering team efficiency and enabling leadership within a fast-paced, collaborative environment where your contributions will make a tangible impact from day one.

About The Opportunity

We are seeking a proactive, detail-oriented professional to join a crucial operational support team. This position offers a unique opportunity to drive success behind the scenes, ensuring the smooth functioning of day-to-day activities for a pivotal team. If you thrive in an innovative environment and love keeping operations running seamlessly, this is the perfect place to grow your career and collaborate with industry-leading talent.

What You’ll Do

• Managing complex schedules and coordinating intricate travel arrangements to keep operations running smoothly.
• Organizing and executing critical meetings and impactful events that foster team cohesion and productivity.
• Assisting with financial, personnel, and facility operations, playing a key role in resource management.
• Supporting hardware and procurement ordering processes, ensuring teams have the tools they need to innovate.
• Coordinating space and facilities requirements to optimize the work environment for a large team.
• Handling a variety of day-to-day administrative tasks and ad-hoc requests, providing agile support in a dynamic setting.

Must-Have Qualifications

• Completed Bachelor’s degree.
• Prior administrative support experience in a professional environment (0–2 years of experience; backgrounds in school administrative settings or retail environments are welcome).
• Demonstrated ability to support multiple teams and varying business needs simultaneously.
• Willingness and ability to work across multiple designated office locations as business requirements dictate.
• Availability for assignment through at least December 31, 2026, with strong potential for extension based on performance and business needs.
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, and Excel.
• Basic procurement or ordering experience.
• A self-starter mindset with the ability to take initiative and drive tasks to completion.

Nice-to-Have Qualifications

• Previous experience supporting corporate or enterprise environments.
• Strong technical aptitude and proficiency with various workplace technology and productivity tools.
• Flexibility to work across multiple office locations and support different teams as business needs evolve.
• Proven experience managing competing priorities effectively in a fast-paced, collaborative setting.
• Familiarity with administrative support tools beyond basic office suites.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.