Administrative Assistant I

OLSA Resources, Inc.; San Diego (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

A global distribution company in San Diego is seeking an Administrative Assistant to provide administrative support and ensure efficient operations. Responsibilities include greeting visitors, answering phones, and maintaining security procedures. Ideal candidates will have at least 1 year of administrative experience, excellent customer service skills, and proficiency in Excel, Word, and Outlook. This role requires strong organizational skills and the ability to multi-task in a fast-paced environment.

Qualifications

• 1+ years of Administrative Assistant Experience.
• 1+ years of strong Customer Service Experience.
• Legal authorization to work in the US.

Responsibilities

• Greet and direct visitors appropriately.
• Answer telephone, screen and direct calls.
• Maintain security and telecommunications systems.

Skills

Customer Service

Organizational Skills

Multi-tasking

Education

High School Diploma or GED

Tools

Excel

Word

Outlook

Job description

We are a global distribution company currently seeking an Administrative Assistant to join our team in San Diego, CA.

Job Description

• Serves visitors by greeting, welcoming, and directing them appropriately
• Notifies company personnel of visitor arrival
• Maintains security and telecommunications system
• Answer telephone, screen and direct calls
• Take and relay messages
• Maintains security by following procedures; monitoring logbook; issuing visitors badges
• Provide information to callers
• Deal with queries from the public and customers
• Ensures knowledge of staff movements in and out of organization
• General administrative and clerical support
• Receive and sort mail and deliveries
• Tidy and maintain the reception area

Qualifications

• 1+ yrs of Administrative Assitant Experience
• 1+ yrs of strong Customer Service Experience
• High School Diploma or GED
• Legal Authorization to Work in the US
• Strong knowledge of Excel, Word and Outlook
• Very strong organizational skills
• Ability to multi-task and work in a very fast paced environment with the ability to handle a multi-line phone