Administrative Operations Coordinator - Procurement & Budget

Montgomery County (MD); Boyds, Rockville (MD, MD); On-site; USD 59,000 - 82,000; Full time

Benefits offered by this job

County vehicle

Job summary

The Montgomery County Department of Correction and Rehabilitation (DOCR) seeks an experienced Office Services Coordinator to provide administrative support across Procurement, Budgeting, Human Resources, and Finance. You will manage correspondence, meeting logistics, and data entry in ERP-Oracle, while maintaining filing systems and preparing documentation.

You will also coordinate department events, support invoice processing, and assist with fleet administration.

Qualifications

• Four years of progressively responsible office support experience.
• Graduation from high school or equivalent recognized in Maryland.
• An equivalent combination of education and work experience may be substituted.
• Must pass a comprehensive background investigation, medical review, and drug/alcohol screen.

Responsibilities

• Set up and maintain files, including archive files.
• Arrange meetings and manage calendars.
• Prepare letters, memoranda, and spreadsheets using Microsoft Office.
• Attend meetings and provide summary notes for distribution.
• Coordinate department and county-sponsored events.
• Enter data in ERP-Oracle to process invoices.
• Create requisitions and run reports.
• Purchase items using a P-card.
• Assist with financial and administrative functions related to the DOCR fleet.
• Update various databases.
• Deliver and/or pick up items from the central mail room.
• Make recommendations for office automation.

Skills

Budget processes

BASIS

Audit support

Contract tracking

Data reconciliation

Oracle system user

Microsoft Office

Fleet management

Invoice processing

Confidential data handling

Education

High school diploma

Tools

Oracle ERP

Excel

Word

PowerPoint

Outlook

Access

Job description

The Montgomery County Department of Correction and Rehabilitation (DOCR) seeks an experienced Office Services Coordinator to provide administrative support across Procurement, Budgeting, Human Resources, and Finance. You will manage correspondence, meeting logistics, and data entry in ERP-Oracle, while maintaining filing systems and preparing documentation.

You will also coordinate department events, support invoice processing, and assist with fleet administration.