Administrative Operations Coordinator

Sevita; Vincennes (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Mentor Community Services, part of Sevita, in Indiana, is seeking an administrative professional to coordinate office operations for a regional team. You will support managers with scheduling, travel planning, and routine correspondence while ensuring smooth daily workflows and reliable record-keeping.

Responsibilities include payroll and billing coordination, contract support, vendor relations, HR tasks, and event organization. Travel is required as needed to support programs and sites.

Qualifications

• Associates degree in related field.
• 2–3 years of administrative support experience.
• An equivalent combination of education and experience accepted.

Responsibilities

• Supports Managers, Directors, Executives with scheduling, travel planning, and routine correspondence.
• Coordinates work plans and schedules for staff; provides backup for phones.
• Ensures training and in-service instruction for personnel as needed.
• Coordinates department billing, accounting, payroll and related activities.
• Assists in preparation and maintenance of contracts and proposals.
• Coordinates space planning, lease formalities and office automation.
• Maintains relationships with vendors; obtains quotes as needed.
• Organizes department meetings, trainings and events.
• May assist with HR tasks including interviewing, hiring, and performance evaluations.
• Maintains databases such as the Census system and timekeeping records.
• Processes payroll invoices and resolves discrepancies; acts as central information contact.
• Performs other related duties as required.

Skills

Scheduling

Travel planning

Correspondence

Staff coordination

Training

Payroll

Invoices

Vendor management

Meetings

HR support

Census system

Timekeeping

Education

Associate degree in related field

Job description

Mentor Community Services, part of Sevita, in Indiana, is seeking an administrative professional to coordinate office operations for a regional team. You will support managers with scheduling, travel planning, and routine correspondence while ensuring smooth daily workflows and reliable record-keeping.

Responsibilities include payroll and billing coordination, contract support, vendor relations, HR tasks, and event organization. Travel is required as needed to support programs and sites.