Dynamic Administrative Manager - Office & Ops Lead

Powers & Sons Construction; Indianapolis (IN); On-site; USD 52,000 - 70,000; Full time

Job summary

Powers & Sons Construction in Indianapolis, IN seeks an Administrative Manager to coordinate the processes that support our local office. This hands-on role manages travel, training and certification records, payroll data entry, office operations, and leadership support.

The administrator keeps information accurate, deadlines visible, and work moving across departments, partnering with HR and Accounting as needed.

Qualifications

• Experience coordinating responsibilities across multiple tasks.
• Strong email, calendar, documents, and spreadsheet use.
• Excellent attention to detail and professional communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate travel and training arrangements and monitor registrations and completions.
• Enter payroll data, review for accuracy, and escalate discrepancies as needed.
• Coordinate onboarding with HR and prepare materials and office arrangements.
• Oversee office operations including supplies, vendors, and facilities.
• Organize incoming invoices and route for review and approval.
• Support leadership with calendars, meetings, and document prep.
• Maintain electronic records and tracking tools, monitor deadlines, and suggest improvements.

Skills

Administrative coordination

Records management

Deadline management

Computer literacy

Job description

Powers & Sons Construction in Indianapolis, IN seeks an Administrative Manager to coordinate the processes that support our local office. This hands-on role manages travel, training and certification records, payroll data entry, office operations, and leadership support.

The administrator keeps information accurate, deadlines visible, and work moving across departments, partnering with HR and Accounting as needed.