Scholarship Coordinator - 007975

University of South Alabama; Mobile (AL); On-site; USD 42,000 - 52,000; Full time

Job summary

The University of South Alabama is seeking a Scholarship Coordinator for the Office of Scholarship Services. The role involves processing donor scholarship payments, managing verification workflows, and maintaining accurate scholarship records to support students.

You will liaison with donor organizations, assist with data release forms, and help promote scholarship opportunities through JagSPOT and campus communications.

Qualifications

• Bachelor’s degree in a related field from an accredited institution.
• One year professional financial aid or student services experience or an equivalent combination.

Responsibilities

• Enters and tracks outside donor scholarship payments in Banner.
• Manages external scholarship payments and verification in Backpack.
• Maintains historical record of scholarship checks received.
• Acts as liaison with donor organizations on data review and return of funds.
• Assists donor groups and students on data release forms and helps monitor internal compliance.
• Assists Associate Director in organizing and executing program opportunities for current and prospective students.
• Coordinates student-focused events and communications leading to JagSPOT and Student Financial Services.
• Collaborates with campus partners to feature scholarships and JagSPOT at campus events.
• Creates publications for use in promoting JagSPOT and scholarship opportunities.
• Creates campaigns through social media to help promote existence of scholarships and other Student Financial Services.
• Partners with Enrollment Services, One-Stop, and Student Academic Success for PR through Instagram, X, and other social media outlets.

Education

Bachelor's degree

Job description

Scholarship Coordinator

The University of South Alabama’s Office of Scholarship Services is seeking to hire a Scholarship Coordinator. Interested candidates should apply to be considered.

Minimum Qualifications

• Bachelor’s degree in a related field from an accredited institution approved by the University of South Alabama and one year professional financial aid or student services experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

• Banner experience is preferred.

Essential Functions

• Enters and tracks outside donor scholarship payments in Banner.
• Manages external scholarship payments and verification in Backpack.
• Maintains historical record of scholarship checks received.
• Acts as liaison with donor organizations on data review and return of funds.
• Assists donor groups and students on data release forms and helps monitor internal compliance.
• Assists Associate Director in organizing and executing program opportunities for current and prospective students.
• Coordinates student-focused events and communications leading to JagSPOT and Student Financial Services.
• Collaborates with campus partners to feature scholarships and JagSPOT at campus events.
• Manages and prepares memos and announcements.
• Assists department leadership with preparation and distribution of student and employee departmental communication and newsletters.
• Assists in marketing and building USA’s consolidated scholarship services through communications, web support, and social media interactions.
• Develops marketing literature and email communications to promote awareness of scholarship programming, JagSPOT system, and scholarship opportunities.
• Creates and maintains a library of scholarship opportunities for USA students to access and promote via the Scholarship Services website.
• Assists with general web maintenance of the Scholarship Services website including ongoing review of external scholarship opportunities and serves as liaison with Web Services on improvements and adjustments to existing information and new web implementations.
• Assists Associate Director in developing and executing departmental communication plan/timeline.
• Creates publications for use in promoting JagSPOT and scholarship opportunities.
• Creates campaigns through social media to help promote existence of scholarships and other Student Financial Services.
• Partners with Enrollment Services, One-Stop, and Student Academic Success for PR through Instagram, X, and other social media outlets.
• Assists Assistant Director with campus scholarship presentations.
• Assists with scholarship deferment and exception request monitoring and adjustments.
• Tracks and solves Sales Force tickets issued to the department by USA One-Stop.
• Acts as liaison with Student Academic Success with regard to the Earn Back Program.
• Coordinates with the Registrar’s Office to update student Residency codes as relates to scholarship eligibility.
• Plans, initiates and completes administrative and clerical duties to include managing phone calls and contact logs and acting as direct front line support for incoming and current students.
• Manages and maintains oversight for departmental email account.
• Assists department staff with gathering data for reporting purposes and scholarship cleanup in Banner weekly.
• Assists in daily management of the Scholarship Resource Center.
• Regular and prompt attendance.
• Ability to work schedule as defined and additional hours as required.
• Related duties as required.