Administrative & Operations Coordinator

Alzheimer's Association - Orange County Chapter; Tulsa (OK); On-site; USD 40,000 - 47,000; Full time

Job summary

The Administrative Coordinator position is based in Tulsa, OK and supports all Oklahoma Chapter staff while overseeing office operations for Tulsa and Oklahoma City offices. This role reports to the Executive Director and requires coordinating meetings, travel, and confidentiality with strong Microsoft 365 and project management skills.

The role emphasizes onboarding for new hires, board documentation, and scheduling meetings via Teams/Zoom with attention to logistics, vendor relations, and

Qualifications

• Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, OneDrive) required.
• Strong project and people management skills required.
• Ability to juggle multiple projects simultaneously and prioritize tasks.

Responsibilities

• Maintains smooth operation of chapter activities by supporting the Executive Director and leadership team; organizes meetings, correspondence, conference calls, projects, and travel.
• Maintains all legal documents, board minutes, and contracts; secures signatures and handles confidential information.
• Manages chapter-wide office supply orders, invoicing, and procedures.

Skills

Microsoft 365 proficiency

Project management

Multitasking

Education

Bachelor's degree in business administration

Project management or communications degree preferred

Job description

The Administrative Coordinator position is based in Tulsa, OK and supports all Oklahoma Chapter staff while overseeing office operations for Tulsa and Oklahoma City offices. This role reports to the Executive Director and requires coordinating meetings, travel, and confidentiality with strong Microsoft 365 and project management skills.

The role emphasizes onboarding for new hires, board documentation, and scheduling meetings via Teams/Zoom with attention to logistics, vendor relations, and