Project & Operations Coordinator

Trc Companies, Inc.; Tulsa (OK); On-site; USD 39,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

401k with company match

Paid time off

Job summary

TRC Companies, Inc. in Tulsa, OK is seeking a highly organized Project Coordinator to support our Operations team and ensure smooth day-to-day administrative execution across multiple programs.

The ideal candidate thrives in a fast-paced environment, balances diverse responsibilities, and communicates clearly to keep teams informed and efficient. Strong MS Office proficiency and prior admin experience in professional services are valued.

Qualifications

• Associate degree or equivalent professional experience preferred.
• 2+ years of administrative, project coordination, executive support, or operations support experience.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to quality.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams and SharePoint.
• Ability to work independently while collaborating effectively with multiple teams.
• Professional, customer-service-oriented approach with a positive attitude.
• Experience supporting engineering, utility, consulting, construction, or professional services organizations.
• Experience coordinating meetings, events, or employee onboarding.
• Experience formatting resumes, proposals, or client-facing documents.
• Familiarity with expense management and timesheet systems.
• Highly organized and dependable.
• Comfortable managing multiple tasks with competing priorities.
• Resourceful and proactive in identifying and solving administrative challenges.
• Collaborative and team oriented.
• Adaptable to changing business needs.
• Professional in interactions with employees, leadership, and clients.
• Committed to delivering exceptional internal customer service.

Responsibilities

• Coordinate office and departmental administrative activities.
• Manage promotional supply ordering and inventory.
• Coordinate shipping, receiving, and mailing of project materials.
• Assist with planning and coordinating team meetings, workshops, and company events.
• Prepare and format resumes, presentations, reports, and other professional documents.
• Maintain department templates, organizational documents, and shared resources.
• Coordinate employee licensing, certifications, renewals, and tracking.
• Support onboarding activities for new employees, including scheduling, coordination, and preparation of onboarding materials.
• Assist leadership with special projects and other administrative initiatives.
• Assist with expense report preparation and reconciliation.
• Review and monitor employee timesheets for accuracy and timely submission.
• Prepare meeting agendas, presentations, meeting minutes, and action item trackers.
• Coordinate recurring project meetings and calendars.
• Support project documentation, filing, and record management.
• Support mail merges / Document mailings / document reviews
• Prepare project communications and distribute updates to project teams, including reminders related to holidays, training requirements, expenses, deadlines, and other program announcements.
• Assist project managers with administrative coordination to support successful project execution.

Skills

Organizational skills

Communication

MS Office

Meeting coordination

Administrative support

Detail-oriented

Education

Associate's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

TRC Companies, Inc. in Tulsa, OK is seeking a highly organized Project Coordinator to support our Operations team and ensure smooth day-to-day administrative execution across multiple programs.

The ideal candidate thrives in a fast-paced environment, balances diverse responsibilities, and communicates clearly to keep teams informed and efficient. Strong MS Office proficiency and prior admin experience in professional services are valued.