Administrative Coordinator: Office & Projects Lead (Tulsa)

Alzheimer's Association®; Tulsa (OK); On-site; USD 2,651,000 - 3,100,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

Paid time off

401(k) retirement plan

Holidays

Paid Family Leave

Job summary

The Administrative Coordinator role at Alzheimer’s Association Oklahoma Chapter provides administrative support for all Oklahoma staff and oversees office operations for Tulsa and Oklahoma City. Based in Tulsa, the position reports to the Executive Director and is a full-time, non-exempt role with a salary range of $19.24–$22.50 per hour.

Responsibilities include coordinating meetings, managing confidential documents, handling invoices, organizing travel, and supervising administrative

Qualifications

• 3–5 years administrative support or project management experience.
• Bachelor's degree in business administration, communications or project management preferred.

Responsibilities

• Maintains smooth operation of chapter activities by supporting the Executive Director and leadership team; organizes meetings, correspondence, conference calls, projects, and travel arrangements
• Maintains all legal documents, board minutes, contracts, secures signatures and handles confidential information
• Manages chapter-wide office supply orders and processing of invoices
• Schedules staff and leadership meetings in Teams; ensures logistics and venue for in‑person meetings
• Oversees administrative volunteers and professional community engagement
• Plans and executes board meetings with materials and logistics in order
• Manages board documentation from nomination to election, prepares welcome letters for board chair
• Educates new hires on organization structure and procedures, onboarding and terminations
• Plans and facilitates Teams/Zoom meetings and webinars with practice sessions
• Manages 8x8 phone transfer requests for outgoing staff

Skills

Microsoft 365

Project management

Multitasking

Education

Bachelor's degree in business administration

Bachelor's degree in communications

Bachelor's degree in project management

Tools

Microsoft Teams

SharePoint

OneDrive

8x8 phone system

Job description

The Administrative Coordinator role at Alzheimer’s Association Oklahoma Chapter provides administrative support for all Oklahoma staff and oversees office operations for Tulsa and Oklahoma City. Based in Tulsa, the position reports to the Executive Director and is a full-time, non-exempt role with a salary range of $19.24–$22.50 per hour.

Responsibilities include coordinating meetings, managing confidential documents, handling invoices, organizing travel, and supervising administrative