Executive Admin & Board Operations Lead

Amber Kinetics; Tulsa (OK); On-site; USD 27,000 - 31,000; Full time

Job summary

The Alzheimer's Association is seeking an Administrative Coordinator to support Oklahoma Chapter staff and manage office operations for Tulsa and Oklahoma City. This full-time, non-exempt role reports to the Executive Director and is based in Tulsa, OK.

Responsibilities include organizing meetings, maintaining confidential documents, overseeing supplies and invoices, coordinating board activities, onboarding new hires, and managing virtual meetings via Teams/Zoom.

Qualifications

• 3-5 years administrative support or project management experience.
• Bachelor’s degree in business administration, communications or project management preferred.

Responsibilities

• Organizes meetings, correspondence, conference calls and travel arrangements for the Executive Director and leadership team.
• Maintains legal documents, board minutes and contracts with confidentiality.
• Manages office supplies, invoices and procurement across chapters.
• Schedules staff and leadership meetings via Teams and coordinates in-person venue logistics.
• Oversees administrative volunteers and supports community engagement.
• Plans and coordinates board meetings, including materials and logistics.
• Manages board documentation from nomination to election and prepares welcome letters.
• Ensures onboarding and terminations procedures, including I-9 paperwork and organizational orientation.
• Plans and facilitates Teams and Zoom meetings/webinars with practice sessions and breakout rooms.
• Manages 8x8 phone transfers and routes calls appropriately.

Skills

Project management

People management

Multitasking

Communication

Microsoft 365 proficiency

Education

Bachelor's degree in business administration, communications or related field

Tools

Microsoft 365 Suite

Microsoft Teams

SharePoint

OneDrive

Outlook

8x8

Job description

The Alzheimer's Association is seeking an Administrative Coordinator to support Oklahoma Chapter staff and manage office operations for Tulsa and Oklahoma City. This full-time, non-exempt role reports to the Executive Director and is based in Tulsa, OK.

Responsibilities include organizing meetings, maintaining confidential documents, overseeing supplies and invoices, coordinating board activities, onboarding new hires, and managing virtual meetings via Teams/Zoom.