Administrative & Operations Coordinator

AMPAM Parks Mechanical, Inc.; Poway, Northern (CA, KY); Hybrid; USD 37,000 - 40,000; Full time

Job summary

Coastal Fire & Integration Systems, an AMPAM Parks Company, is hiring an Administrative Coordinator in Poway, CA. This role is the office hub, supporting the Service team, handling accounts receivable backup, maintaining filing systems, and coordinating day-to-day operations to keep the business running smoothly.

The ideal candidate is organized, detail-oriented, and a strong communicator who can thrive in a fast-paced, team-oriented environment and grow within a stable, expanding organization.

Qualifications

• High school diploma or equivalent required.
• Two or more years of administrative, office support, receptionist, or customer service experience preferred.
• Excellent organizational skills with strong attention to detail.
• Professional verbal and written communication skills.
• Ability to prioritize multiple responsibilities while meeting deadlines.
• Positive attitude with a collaborative, team-first approach.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Greet visitors and create a professional, welcoming office environment.
• Answer and direct incoming phone calls.
• Maintain organized electronic and paper filing systems.
• Order and maintain office supplies.
• Assist with general office organization and administrative projects.
• Perform other administrative duties as assigned.
• Provide administrative support to the Service Coordinators.
• Assist with service documentation, scheduling support, and customer communications.
• Help ensure work orders and related paperwork are completed accurately and in a timely manner.
• Provide backup support for Accounts Receivable activities.
• Assist with organizing invoices, customer documentation, and payment records.

Skills

Organizational skills

Communication skills

Prioritization

Confidentiality

Education

High school diploma

Tools

Excel

Word

Outlook

Job description

Coastal Fire & Integration Systems, an AMPAM Parks Company, is hiring an Administrative Coordinator in Poway, CA. This role is the office hub, supporting the Service team, handling accounts receivable backup, maintaining filing systems, and coordinating day-to-day operations to keep the business running smoothly.

The ideal candidate is organized, detail-oriented, and a strong communicator who can thrive in a fast-paced, team-oriented environment and grow within a stable, expanding organization.