Administrative & Operations Coordinator

NATIONAL WEBBING PRODUCTS; Plainview (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

National Webbing Products, a long-standing wholesale supplier of webbing and components, seeks an Administrative and Operations Coordinator for its Plainview, NY office. The role blends inventory control with order processing, logistics, and office support, offering training and growth within a 75-year-old company.

The position requires office work with no remote option, and the candidate will assist with various office activities and coordinate with sales and warehouses to ensure timely order

Qualifications

• Proficiency in Microsoft Excel and general computer applications.
• Strong organizational skills and attention to detail.
• Ability to handle multiple responsibilities and meet deadlines.
• Good communication and problem-solving skills.
• Previous accounting, customer service, or order processing experience is helpful but not required.

Responsibilities

• Monitor inventory levels and discuss with salespeople how to move slow-moving products.
• Enter customer sales orders into the company's computer system and verify pricing.
• Coordinate with sales personnel regarding customer orders and monitor open orders.
• Coordinate customer shipments with outside warehouses and transportation providers; prepare shipping docs.

Skills

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Tools

Microsoft Excel

Job description

National Webbing Products (www.nationalwebbing.com), the prime supplier of webbing, and components, is seeking an Administrative and Operational Coordinator for a multiple of responsibilities in our Plainview, NY Office.

This is an opportunity to build a long-term career with a well-established 75-year-old company known for quality, reliability, and repeat customers across multiple industries.

We are seeking a dependable, detail-oriented individual to join our company as an Administrative Assistant and Operations Administrator.

This position combines basic inventory level control with customer order processing, logistics, and shipping coordination. The successful candidate will assist with various office activities.

Primary Responsibilities.

Inventory Control:

• Monitor inventory levels and discuss with salespeople how to move slow-moving products.
• Update inventory costs.
• Be part of an annual inventory count team at a remote warehouse.
• Review customer order reports and advise salespersons when items are to be shipped.

Customer Order Processing

• Enter customer sales orders into the company's computer system.
• Review orders for accuracy, pricing, and completeness.
• Coordinate with sales personnel regarding customer orders.
• Monitor open orders and assist in resolving order-related issues.
• Maintain accurate customer order records.

Logistics And Shipping

• Coordinate customer shipments with outside warehouses and transportation providers.
• Prepare and process shipping documentation.
• Monitor shipment status and follow up on delivery issues.
• Communicate with warehouses regarding order fulfillment and inventory availability.
• Assist in resolving shipping discrepancies and customer inquiries.

Qualifications

• Proficiency in Microsoft Excel and general computer applications.
• Strong organizational skills and attention to detail.
• Ability to handle multiple responsibilities and meet deadlines.
• Good communication and problem-solving skills.
• Previous accounting, customer service, or order processing experience is helpful but not required.

Training And Advancement

The company will provide training in its inventory and order processing systems.

This position offers an opportunity to develop practical experience while learning the operational functions of a wholesale distribution business.

We are looking for an individual interested in growing with the company and assuming additional responsibilities over time.

This position requires work in the office. There is no remote work required.