Administrative Operations Coordinator

Arizona-State-University; Phoenix (AZ); On-site; USD 55,000 - 58,000; Full time

Job summary

Arizona State University is seeking an Administrative Operations Specialist 2 to support Watts College. The role handles calendars, meetings, emails, and reports, while coordinating purchases, reimbursements, and contracts.

You will also plan events and supervise student staff, contributing to efficient office operations and service excellence. The position requires a Bachelor's degree and 3 years of related experience or an equivalent combination.

Qualifications

• Bachelor's degree and 3 years of experience or equivalent combination of education and experience.
• Experience with administrative support, calendars and scheduling.
• Experience supervising student staff is a plus.
• Strong written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support for operations, including calendars, meetings, emails, phones, and day-to-day duties.
• Manage complex leadership calendars, arrange in-person, hybrid, and virtual meetings.
• Prepare and maintain reports, presentations, databases, and documents.
• Develop and maintain administrative processes to improve efficiency and workflows.
• Coordinate purchases, invoices, and reimbursements following university guidelines.
• Plan and coordinate events from concept to completion, including registrations and logistics.

Skills

Administrative experience

Calendaring & scheduling

Email & correspondence handling

Report preparation

Team support & collaboration

Education

Bachelor's degree

Tools

Google Docs

Microsoft Office

Canva

Outlook

Slack

Workday

Zoom

ServiceNow

Concur

Stova

Constant Contact

Asana

Microsoft Teams

Monday.com

Airtable

Job description

Arizona State University is seeking an Administrative Operations Specialist 2 to support Watts College. The role handles calendars, meetings, emails, and reports, while coordinating purchases, reimbursements, and contracts.

You will also plan events and supervise student staff, contributing to efficient office operations and service excellence. The position requires a Bachelor's degree and 3 years of related experience or an equivalent combination.